Office Site Coordinator

Pay: $20.00 $23.00/hour
Schedule: Monday Friday, 7:30 AM 4:00 PM
Location: New Haven, CT
Employment Type: Temp-to-Hire
Parking: Reimbursable
Dress Code: Business Casual
Driving Required: No
Vaccine Requirement: Annual flu vaccine required

Position Overview

We are seeking an Invoice Resolution & Purchase Order Coordinator to support invoice processing, purchase order reconciliation, and procurement operations. This position is responsible for investigating and resolving invoices that cannot be matched to purchase orders, receiving records, or other supporting documentation.

The Coordinator will work closely with Accounts Payable, Purchasing, Receiving, Department Managers, and Vendors to resolve discrepancies, facilitate timely payments, and close completed purchase orders.

Key Responsibilities

• Review and resolve invoices that cannot be matched to purchase orders or receiving records.
• Investigate pricing, quantity, receiving, and vendor discrepancies.
• Reconcile purchase orders, invoices, and receiving documentation.
• Work with Buyers and Accounts Payable to resolve invoice exceptions and payment holds.
• Communicate with vendors regarding invoice status, missing documentation, and payment inquiries.
• Monitor open purchase orders and assist with timely PO closure.
• Maintain accurate invoice, purchasing, and audit documentation.
• Assist internal departments with procurement and invoice-related questions.
• Track aged invoices, unmatched transactions, and open purchase orders.
• Support month-end and year-end financial close activities as needed.
• Identify opportunities to improve invoice processing and reduce exceptions.

Qualifications

• Associate degree in Business Administration, Accounting, Finance, Supply Chain Management, or a related field preferred; equivalent relevant experience will be considered.
• 2+ years of experience in Accounts Payable, Purchasing, Procurement, Supply Chain, or Finance preferred.
• Experience working with purchase orders, invoice processing, and reconciliation.
• Proficiency with Microsoft Office, particularly Excel.
• Strong attention to detail, organization, and problem-solving skills.
• Effective written and verbal communication skills.

Preferred Experience

• Healthcare or hospital environment experience.
• Experience with ERP systems such as Lawson, Workday, Oracle, SAP, or PeopleSoft.
• Understanding of procure-to-pay (P2P) processes.
• Familiarity with healthcare supply chain operations.

Work Location:
1450 Chapel Street, 1st Floor
New Haven, CT 06511