Site Coordinator

Site Coordinator

Location: Katy, TX

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 4 months
• Pay Rate: $20.00 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Key Responsibilities

Recognition, Engagement, and Site Events

• Work with site manager to develop plans, launch and deliver on all recognition, engagement and site events.
• All scheduling and invitations for events.
• Ordering and setting up of all events related to logistics: execution and delivery, including supplies and catering ordering and setup and breakdown.
• Volunteer program and support.
• Conference room and hotel office scheduling, if not self-schedule location.
• Community-Based Engagement (CBE) and Employee Resource Group (ERG) events, including: for enterprise partners, deliver on local activations in partnership with CBE, ERG or Philanthropic team.
• Managing outreach, ongoing communication, scheduling, and partnership coordination with internal and external stakeholders.
• Manage event logistics, room setup, vendor coordination, participant communications, and operational requirements.
• Complete post-event responsibilities, including recap communications, photo collection and uploads, reporting, partner follow-up, and submission of required CARES documentation.

Operational Support

• Serve as on-site contact for associates to help guide or support as needed. Examples:

- Who to contact for HR needs - Help with printers, conference rooms, supplies and more

Visitor Experience

• Ensure the site visitor experience is consistent and a white-glove experience by proactively preparing for leaders, partners, and guests coming to the location.
• Ensure timely welcome emails are sent to visitors with key details such as date, arrival expectations, site contact, parking or access information, and any preparation needed.
• Ensure visitors have appropriate workspace, meeting space, technology access, and on-site support when needed.

Ready, Set

• Support the site onboarding experience for Ready, Set, ensuring the two-day introduction is timely, organized, professional, and aligned to expectations.
• Partner with Operations, Training, Recruiting, Licensing, and site leaders to ensure new associates are welcomed, informed, prepared, and connected to our client family.
• Set up of room, invitation delivery, and catering support.

Additional Responsibilities

• Maintain budget/expenses.
• Administrative duties: email, Slack, support.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a leading insurance organization operating in the auto, home, and renters insurance sectors, with a broad presence serving customers across the United States. The organization employs thousands of professionals including site coordinators, operations specialists, organizational change management advisors, instructional designers, and learning experience professionals who collaborate across a network of regional offices and service centers to deliver seamless customer and employee experiences at scale.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-14260