Site Administrator

Last Energy

Bryan, TX
21 days ago

Highlights

Maintain digital and physical filing systems using Google Suite — keeping training logs, delivery records, safety files, and routine site documentation organized and accessible. Own the daily receiving process — accepting deliveries, verifying packing slips, logging incoming materials, and ensuring shipments reach the correct bays or storage areas accurately and on time.

Numbers & Facts

Location

Bryan, TX

Description

Last Energy seeks a full-time Site Administrator to provide dedicated non-licensed administrative and operational support at our RELLIS campus facility. This role will support the day-to-day administrative, logistics, and facility readiness work that keeps the site running smoothly. The Site Administrator will be the operational backbone of the RELLIS campus. This is a hands-on, high-ownership role well suited to someone who takes pride in keeping things running behind the scenes at a first-of-its-kind nuclear facility.

Key Duties & Responsibilities

Own the daily receiving process — accepting deliveries, verifying packing slips, logging incoming materials, and ensuring shipments reach the correct bays or storage areas accurately and on time
Maintain organized, up-to-date inventory of site supplies, consumables, and equipment; proactively restock common areas and flag low-inventory items before they become a problem
Manage QSHE training record filing, scanning, and log updates — maintaining complete, current, and audit-ready compliance documentation at all times
Conduct regular site walks to identify housekeeping issues, supply needs, or facility maintenance items, and coordinate or escalate resolution as appropriate
Support facility maintenance coordination by logging work orders, tracking open items, and following up with relevant teams to ensure timely completion
Serve as the on-site point of contact for deliveries, vendor visits, and facility access logistics, coordinating with security and plant management as needed
Maintain digital and physical filing systems using Google Suite — keeping training logs, delivery records, safety files, and routine site documentation organized and accessible
Support worker safety readiness by ensuring common areas, walkways, and work spaces are clean, organized, and free of hazards
Assist Plant Management and SROs with administrative tasks as directed, freeing technical staff to focus on licensed and safety-critical work
Adapt quickly to shifting priorities throughout the day — balancing routine tasks with urgent site needs as they arise

Qualifications

1–4 years of experience in an administrative, warehouse, light industrial, logistics, or facilities support role
Computer and digital filing literacy — comfortable working in Google Suite (Docs, Sheets, Drive) for records management and routine documentation
Comfortable with receiving and material handling — accepting shipments, verifying packing slips, organizing inventory, and safely moving packages and supplies
Proactive and self-directed; takes initiative to keep work spaces, common areas, and inventory organized without being asked
Warehouse, light industrial, or site operations experience is a plus
Exposure to basic safety record-keeping, QSHE documentation, or compliance files is a plus
Experience with receiving, inventory logging, or shipping logistics is a plus
Strong attention to detail and follow-through — nothing falls through the cracks
Calm and adaptable under pressure; able to reprioritize quickly when competing needs arise simultaneously
Comfortable working in an active industrial or construction-phase facility environment