SIS Clerk

Hays Consolidated Independent School District Department of Human Resources Job Title: SIS Clerk - Elementary/Middle School Wage/Hour Status: Non-Exempt Reports to: Director of Student Information Systems Pay Grade: PP02, 8h 204/230 days Dept./School: Student Information Systems Department Date Revised: March 2026 Primary Purpose: Under minimal supervision, provide district-based campus support for enrollment and withdrawals, student records management, elementary scheduling, grade processing, student data audits, and Public Education Information Management System (PEIMS) data entry and submission processing. The position provides campus-level support from central office. Qualifications: Minimum Education/Certification: High school diploma or equivalent Special Knowledge/Skills: Ability to use software to develop spreadsheets and databases, and do word processing Proficient in keyboarding, 10-key numerical data entry, and file maintenance Ability to meet established deadlines Experience Two years data entry experience preferred Previous school experience preferred Major Responsibilities and Duties: Records and Reporting

1. Serve as registrar for campuses, including registration, enrollment, and withdrawal procedures.
2. For elementary clerk, serve as elementary master scheduler, including creating master schedules and maintaining student schedules in the student information system.
3. Perform campus grade reporting processes, including verification and correction of grades and preparation and distribution of report cards.
4. Coordinate campus special program and other student data audits.
5. Provide campus PEIMS data entry, verification, and submission support.
6. Maintain student records and process requests for student information, transcripts, and records from other schools.
7. Assist parents, students, and faculty with questions regarding student information. Other
8. Maintain confidentiality
9. Follow district safety protocols and emergency procedures. Supervisory Responsibilities: None

Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress EEOC Statement: Hays Consolidated I.S.D. will not discriminate against any person in employment or exclude any person from participating in or receiving benefits of any of its activities or programs on any basis prohibited on the bases of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit- based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs. This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Positions are extended annually based upon availability of funding. Signature of acknowledgement indicates a receipt of aforementioned information. Employee Name (please print) Date Employee Signature Badge #