Silver High School- Athletic Director Secretary

Position: Athletic Director Secretary/Additional School Duties

Supervisor: Athletic Director/ Principal

General Job Description: To assist administration, students, teachers, staff, parents, and visitors in any way necessary, with maximum attention devoted to relieving the principal.

Essential Duties and Responsibilities:

• Work cooperatively with colleagues, supervisors, and administrators.
• Demonstrate ethical behavior.
• Engage in self-development.
• Follow district policies and administrative rules and regulations.
• Maintain behavior appropriate to performing and accomplishing assigned tasks.
• Know what to do to successfully complete assigned work.
• Project an over-all concern for personal appearance as it relates to job performance.
• Complete and forwards telephone messages.
• Check students in and out of school through proper procedures.
• Filing, typing, word processing, photo copying, and correspondence.
• Enroll or withdraw students.
• Greet and direct all visitors.
• Maintain confidentiality.
• Complete and forward reports.
• Process and complete purchase order activities. This includes issuing purchase orders, receiving purchase orders, and forwarding all invoices to accounts payable.
• Write receipts, collect and receipt monies.
• Process bus transportation requests.
• Make deposits and enter on the computer.
• Assist with surveys as needed.
• Process student insurance.
• Order and distribute supplies, textbooks, equipment, software, etc., as needed.
• Assist with textbook inventory.
• Complete 20-day reports.
• Send cumulative folder to receiving school or to Central Office.
• Collect and forward timesheets.
• Assist with and report file drills and storm drills.
• Collect bad checks.
• Process out of district transfer forms.
• Control visitor passes.
• Balance and maintain all accounts.
• Handle information that is confidential regarding personnel and labor relations issues.

Additional Duties and Responsibilities:

• Assist with carnivals, open houses, work orders, and fundraisers.
• Run errands.
• Tend to injuries/illness in the absence of the school nurse or until the nurse can take over.
• Administer medications following established District policy and procedures and guidelines including but not limited to a signed parental/guardian medication form.
• Complete and maintain accurate school inventory.
• Report student/employee accidents according to District guidelines.
• Call substitutes as needed.
• Process and maintain current emergency information for all students.
• Take precautions to protect equipment, materials, and facilities.
• Other tasks as may be deemed appropriate and necessary by the immediate supervisor, the principal and/or the Superintendent.

Qualifications:

• High School diploma or GED.
• Experience as a secretary or equivalent.
• Demonstrated knowledge of basic office procedures.
• Demonstrated knowledge and skill of computer function and operation.
• Valid New Mexico driver's license.
• Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

Physical Requirements:

Sitting, standing, lifting, and carrying (up to 50 pounds), climbing stairs, reaching, squatting, kneeling, moving light furniture may be required.

Equipment/Material Handled:

Must know how to properly operate, or be willing to learn to operate, all multimedia equipment including current technology. Fax machine, laminator, book binders, paper cutters, etc.

Safety and Health:

• Knowledge if universal hygiene precautions.
• Use of rubber gloves relating to student injuries and illness.
• CPR and First Aid training preferred.

Work Environment:

Must be able to work within various degrees of noise, temperature, and air quality. Job responsibilities require both inside and outside assignments. Flexibility and patience are required. Must be self-motivated and able to complete job assignments without direct supervision. After hours work may be required. Must be able to work under stressful conditions.

Terms of Employment:

• Contract Days
• Salary
• Benefits Available

Signature: ___ Date: ____