Shop Support - Parts Clerk

Hays Consolidated Independent School District Job Title: Shop Support - Parts Clerk Wage/Hour Status: Nonexempt Reports to: Director of Transportation Pay Grade: AU04, 8h, 248 days Dept./School: Transportation Date Revised: October 2026 Primary Purpose: Provide clerical support to ensure the efficient operations of the fleet department. Qualifications: Education/Certification: High school diploma or equivalent Must be able to read, write and speak English Clear and valid Texas driver's license Possess and maintain an acceptable motor vehicle record Special Knowledge/Skills: Must be detail oriented Ability to maintain accurate records and files Ability to use software to develop spreadsheets, databases, and do word processing Knowledge of vehicle parts and their function Proficient in data entry Ability to use the automated fuel dispensing system Ability to verbally communicate on two-way radio Bilingual preferred, but not required Knowledge of school campuses, and a general knowledge of school district layout Experience: Two years of clerical experience, inventory parts management preferred Major Responsibilities and Duties:

1. Locate and requisition all parts, materials, and supplies needed for vehicle repairs and maintenance and order fuel. Maintain inventory at established levels and initiate purchase orders to replace as needed.
2. Organize and maintain parts stock room and inventory.
3. Maintain computer inventory records.
4. Tag incoming parts with barcodes and stock in designated location.
5. Update database system and delete unnecessary files.
6. Prepare, compile, and sort work orders for data entry.
7. Verify completeness and accuracy of data and correct when necessary.
8. File completed work orders and documents in designated location.
9. Coordinate restocking of parts with Shop Foreman as needed.
10. Compile, maintain and file all records required including records on parts used, time spent on labor, and cost of each repair job.
11. Conduct regular parts and fuel usage inventories and identify and resolve deficiencies.
12. Verify accuracy of shipments and record any discrepancies or damage.
13. Detect and resolve problems with incorrect orders, invoices, and shipments. Supervisory Responsibilities: None Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including computer and peripherals; small hand tools; light truck or van Posture: Frequent standing, kneeling/squatting, bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; frequent walking, climbing ladders; grasping/squeezing, wrist flexion/extension, and overhead reaching; frequent driving Lifting: Heavy lifting and carrying (45 pounds and over) on a daily basis Environment: Work outside and inside, on slippery or uneven walking surfaces; frequent exposure to extreme hot and cold temperatures, dust, toxic chemicals and materials, noise, and vibration; work around moving objects or vehicles; may work alone; occasional prolonged or irregular hours Mental Demands: Maintain emotional control under stress EEOC Statement: Hays Consolidated I.S.D. will not discriminate against any person in employment or exclude any person from participating in or receiving benefits of any of its activities or programs on any basis prohibited on the bases of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs. This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Positions are extended annually based upon availability of funding. Signature indicates acknowledgement of the receipt of aforementioned information. _ __ Employee Name (please print) Date ___ Employee Signature Badge #