*This position is Part Time and not eligible for benefits Position Summary The Shop Administrative Clerk supports daily operations of the shop by managing administrative tasks, coordinating workflow between mechanics/technicians and management, and ensuring accurate documentation of repairs, inventory, and compliance records. This role keeps the shop organized, efficient, and aligned with company procedures. Key Responsibilities - Work Order & Repair Documentation — Create, update, and close work orders; ensure all labor, parts, and notes are accurately recorded.
- Parts & Inventory Coordination — Track parts usage, maintain inventory logs, assist with ordering, and verify deliveries.
- Technician Support — Assist technicians with documentation needs, time entry, and locating parts or materials.
- Customer & Internal Communication — Communicate repair status updates to supervisors, dispatch, and customers when applicable.
- Recordkeeping & Compliance — Maintain files for inspections, maintenance schedules, DOT compliance, and equipment records.
- Billing & Administrative Tasks — Prepare invoices, match purchase orders, process receipts, and support accounting with documentation.
- Scheduling & Workflow Management — Help coordinate shop schedules, equipment downtime, and vendor appointments.
- General Office Duties — Answer phones, manage emails, file documents, and maintain a clean, organized administrative workspace.
Qualifications - Experience in a shop, fleet, towing, transportation, or mechanical environment preferred.
- Strong organizational skills and attention to detail.
- Ability to multitask in a fast‑paced, hands‑on environment.
- Proficiency with computers, shop management systems, and Microsoft Office.
- Excellent communication and customer service skills.
- Ability to work independently and collaborate with technicians and leadership.
Physical Requirements - Ability to stand, walk, or move around the shop as needed.
- Lift, carry, or move items up to 25–30 lbs. (parts, files, small equipment).
- Bend, reach, and handle materials in a shop environment.
- Tolerance for working near noise, machinery, and outdoor elements when accessing equipment.
|