Job Title: Shipping & Order Fulfillment Specialist Full-Time
Location: San Jose, CA
Pay Rate: $22.00 / hour
Job Type: Full-Time Long-Term
Availability: Immediate Start
Position Summary
We are seeking an immediate, dependable
Shipping & Order Fulfillment Specialist in San Jose, CA. This long-term, position handles day-to-day dispatch logistics, lab shipment preparations, and end-of-day order invoicing and records management.
Key Responsibilities
Shipping & Order Fulfillment (7:00AM/8:00AM) start time
- Examine daily production recaps to pinpoint items prepared for freight output.
- Work directly with the Lab department to secure essential test reports and sample materials for delivery.
- Draft shipping manifests and collaborate with Shipping Staff and Forklift Operators to gather, check, and stage goods.
- Inspect all transport details, lot numbers, item counts, and documentation for precision before dispatch.
- Enter shipping transactions into Syspro and generate necessary paperwork, including Test Reports, Packing Lists, and Manifests.
- Prepare, package, label, and process lab batch deliveries using FedEx Express or FedEx Ground.
- Book freight transport, arrange outbound pickup schedules, and scan/archive filled shipping documentation in the S Drive.
Order Closing, Records & Reporting
- Log new orders into the CP Transaction Report spreadsheet, maintain order updates, and transfer completed files to the Closed Orders tab.
- Finalize fulfilled orders inside Syspro once freight is picked up and issue matching invoices.
- Scan and organize required documentation, including Bills of Lading, within the S Drive.
- Email invoices and financial reports to the AP/AR Administrator and Finance department.
- Distribute completed freight documentation to Customer Service for client recordkeeping.
- Draft shipping manifests and paperwork for upcoming next-day shipments.
- Run a final audit to verify proper Syspro order closure, complete invoice processing, accurate file archiving, and updated spreadsheet records.
Qualifications
- Prior experience in shipping, dispatching, or warehouse order fulfillment.
- Hands-on experience operating Syspro software or similar ERP systems.
- Proficiency in Excel spreadsheet management and document archiving.
- Strong attention to detail regarding lot numbers, product counts, and paperwork verification.
- Solid communication skills for cross-departmental coordination with Lab, Shipping, and Finance teams.