Shipping & Receiving Clerk
Scheduled Hours: 7:00 AM – 3:30 PM, Monday through Friday; Saturdays as needed
Rate of Pay: $22.00 per hour
Position Summary
The Shipping & Receiving Clerk is responsible for receiving, inspecting, documenting, storing, and distributing incoming materials, as well as preparing and coordinating outgoing shipments. This position ensures the accurate handling of parts, raw materials, and finished goods in accordance with purchase orders, customer requirements, shipping instructions, and company procedures. The role also supports inventory accuracy, timely deliveries, workplace organization, and compliance with safety standards.
Essential Duties and Responsibilities
- Receiving and Inspection: Receive incoming goods and verify quantities, part numbers, descriptions, and other identifying information against packing slips and purchase orders.
- Material Inspection: Inspect incoming materials for visible damage, shortages, discrepancies, or other irregularities. Report defective materials and questionable conditions to the appropriate supervisor.
- Data Entry and Recordkeeping: Accurately enter receipt and shipment information into company purchasing, inventory, and processing systems. Maintain complete and accurate shipping and receiving records.
- Shipping Preparation: Prepare, package, label, and stage outgoing goods according to shipping instructions, customer requirements, and established company procedures.
- Carrier Coordination: Arrange carrier pickups using the carrier specified on the customer purchase order and instructions provided by Final Inspection.
- Shipping Documentation: Complete bills of lading and other required freight documentation. Determine shipment weights and shipping costs as needed.
- Material Handling and Storage: Move, organize, and store materials using approved material handling equipment, within the employee’s training and authorization.
- Shipping Supplies: Monitor shipping and packaging supply levels and submit requisitions to the department supervisor for approval.
- Supplier Pickups and Deliveries: Perform assigned pickups and deliveries of parts and raw materials to suppliers using a company van, following company procedures and applicable traffic laws.
- Housekeeping and Safety: Maintain clean, organized work areas and equipment. Follow all applicable safety procedures, material handling requirements, and company policies.
- Additional Responsibilities: Perform other related duties as assigned by management to support departmental and company operations.
Qualifications and Requirements
- Ability to accurately verify quantities, part numbers, and shipping documentation.
- Basic computer skills and the ability to enter and retrieve information in company systems.
- Strong attention to detail and organizational skills.
- Ability to communicate effectively with supervisors, coworkers, suppliers, and freight carriers.
- Ability to safely handle, move, and store materials within assigned training and authorization.
- Ability to follow written and verbal instructions, shipping procedures, and safety requirements.
- Valid driver’s license and an acceptable driving record, as required for assigned company vehicle duties.
- Ability to work the scheduled Monday–Friday shift and Saturdays when business needs require.
Working Conditions and Physical Requirements
This position operates in a shipping and receiving environment that may involve standing, walking, bending, lifting, carrying, and moving materials throughout the workday. The role may require the use of approved material handling equipment and exposure to typical warehouse and production-area conditions.
Employees must be able to perform the essential functions of the position safely, with or without reasonable accommodation.
Performance Expectations
Successful performance in this role requires:
- Accurate and timely processing of incoming and outgoing materials.
- Proper completion and maintenance of shipping and receiving documentation.
- Timely coordination of carrier pickups and supplier deliveries.
- Careful handling and storage of company materials.
- Compliance with company safety policies and established procedures.
- Consistent maintenance of an orderly and organized work area.