Shipment Coordinator

Key Responsibilities:

Manifest Updates:

• Regularly update the manifest with the latest shipment statuses.
• Verify that all fields in Manifest Entry) are complete and accurate.
• Download transactions from the smart list under Purchasing to track receiving transactions.
• Review incoming items using the manifest report, verifying them before moving to the next tab

Document Management:

• Prepare and verify essential documents (bills of lading, invoices, packing lists) for accuracy.
• Save all shipment-related documents to the shared drive for easy access and effective record-keeping.

Shipment Coordination:

• Ocean Shipments:
  • Monitor CFS warehouses (Imperial, Vanguard, STG, Empire) for updates on shipment availability.
  • Ensure timely payment of warehouse fees to prevent delays.
  • Coordinate incoming shipments:
    • For LTL or Air shipments, liaise with Jackson at AAplus.
    • For FTL shipments, coordinate with Ashley at Tradlink.
  • Schedule deliveries and ensure all related documents (packing list, COC, testing report) are uploaded to the calendar.

Claims Management:

• Promptly address delivery issues, damages, or lost goods to minimize disruptions in operations.

Purchasing Department Support:

• Obtain quotes on samples or raw materials from FedEx/UPS as needed.
• Create purchase orders for non-inventory items, including office supplies and engineering samples.