| Location | Santa Rosa, CA |
| Salary | $67,247.01–$81,752.49 Per Year |
Sheriffs Detention Administrative Assistant
Salary
$67,247.01 - $81,752.49 Annually
Location
Santa Rosa, CA
Job Type
Full-Time
Job Number
26/05-0023-OSHF
Department
Sheriffs Office (SHF)
Opening Date
05/20/2026
Closing Date
5/28/2026 11:59 PM Pacific
Bargaining Unit
01
Position Information
Bring your administrative skills to the Sheriffs Office! Apply to become a Sheriffs Detention Administrative Assistant.
Starting salary up to $39.17 /hour ($81,752/year), and a competitive total compensation package!*
Join Our Team
As a Sheriffs Detention Administrative Assistant, you will perform general administrative tasks in support of the Assistant Sheriff, Special Services Captain, and the Administrative Lieutenant. You will also:
What You Bring
As the ideal candidate, you bring your positive attitude and ability to professionally represent the Sheriff's Office. You also have:
What We Offer
Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing youre working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including:
This recruitment is currently being conducted to fill a full-time Sheriffs Detention Administrative Assistant position in the Sheriffs Office. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified candidates who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title of the position is Secretary.
Application submissions require the Supplemental Questionnaire to be completed.
Minimum Qualifications
Education and Experience: Any combination of education, vocational training and work experience which provides the opportunity to acquire the knowledge and abilities listed. Normally, formal coursework in secretarial skills and three or more years of general clerical work experience which includes working with personal computers will provide this opportunity.
Performance Skills: The ability to type accurately at the rate of 45 words per minute is required.
License: Possession of a valid drivers license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
The position advertised on this announcement does not require possession of a valid California Driver's License.
Knowledge, Skills, and Abilities
Considerable knowledge of: the organization, services, programs and functions of the agency in order to plan, evaluate, coordinate and perform clerical support and minor administrative functions; departmental and general clerical work practices from reference materials, procedures, guidelines, written formats, and timetables to schedule events; compile, consolidate and summarize information; authorize and/or submit claims, requisitions, payroll time reports; and answer a variety of information such as work progress, routings, application of procedures to specific situations, agendas, status of accounts, location of materials, and coordination of clerical support and administrative functions; English grammar, spelling, written format and punctuation; the functions, timetables, workload, and priority of the administrative and professional positions served; the procedures, work practices, format and routines associated with secretarial responsibilities to one or more commissions or boards if such work has been assigned.
Working knowledge of: the principles of supervision and office practices to instruct and provide training to secretarial and general clerical positions; office equipment and filing systems, including personal computers and/or terminals, as well as business software programs generally used by County departments.
Knowledge of: the principal administrative employees style of writing and thinking in order to compose routine correspondence in his or her absence and to clarify wordage or sentence structure not necessitating review.
Ability to: select, understand and apply regulations, rules, procedures, office routine and work practices related to a variety of clerical support and minor administrative work functions in the department or division located; exercise discretion and good judgment in coordinating and performing work assigned; independently initiate, prioritize, perform or solve problems related to deviations in work assigned in order to meet fixed or fluctuating deadlines and achieve work objectives; coordinate the submittal of a variety of information such as resolutions, reports and appeals to be heard by commission or board members and to prioritize subject matter to be heard by content and implication as well as structural format; summarize motions, divisions, appeals, and actions presented before or taken by commission or board members and to organize and transcribe such into minutes of meetings when such work has been assigned; take verbatim dictation during board or commission meetings; instruct or advise co-workers in the proper routines, procedures, office practice, or step-by-step sequence to properly compile and summarize data in order to consolidate fiscal, statistical or informational data for the use of the supervisor or to comply with procedural or administrative requirements; screen and prioritize correspondence, phone calls or visitors seeking the personal attention of the supervisor and to refer matters which may be adequately handled by someone other than the supervisor to the appropriate person or department section; select, extract and organize a variety of information related to different department programs, services, or functions for the use of the supervisor in answering complaints, inquiries or preparing administrative reports; answer procedural, factual and semi-technical questions related to department services, programs, or functions; schedule appointments, maintain supervisors calendar and coordinate calendared events with other departments, agencies, private concerns and affected individuals; compose correspondence in answer to routine inquiries or complaints; recognize and know the purpose of standardized forms related to department services, functions and programs; deal with the general public and co-workers in a tactful, courteous and effective manner; safeguard classified materials or contents of closed or sealed meetings; independently set-up, prepare and summarize control records such as department, division or sectional budget, expenditures, fund, or revenue records, personnel, time and leave records, production output, census and statistical records, and purchasing and inventory control records.
Selection Procedure & Some Helpful Tips When Applying
Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.
Application submissions require the Supplemental Questionnaire to be completed.
Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.
The selection procedure will consist of the following examination:
An Application and Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicants application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Personally identifiable information (PII) is removed from the standard application fields and applicable attachments. This PII blind screening practice redacts a candidate's personal information that could potentially influence or bias the scoring process. Personal information includes the applicant's name, former last name, address, phone number, email, drivers license number, school name, education start and end dates, age, date of birth, gender, and race. This PII blind screening practice helps contribute to a fair and equitable examination process.
Each applicant will be evaluated based on the following criteria:
Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application and Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application and Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.
Additional Information
Being part of the Sheriffs Office and being expected to keep the public safe requires a thorough background investigation process. This process includes an assessment of prior work history, verifying educational experiences, court reports, public records searches, and understanding past patterns relating to drug usage, financial patterns, etc. This entails gathering a significant amount of information from job candidates and speaking to former employers, friends, family members, etc. Polygraphs, drug tests, and medical and physical examinations are also part of this process. Candidates must be honest and forthcoming about information that may arise during the background process. Deception during any portion of this process is grounds for disqualification, even after employment. This process can take anywhere from 3-5 months. Many factors are taken into consideration and one should not assume a credit issue or prior drug use is automatically disqualifying. Candidates will be given the opportunity to present mitigating information they feel should be considered. You are encouraged to be as responsive as possible while this process is taking place to help expedite the timeline, and we encourage you to stay patient and interested in this great career opportunity while this process is taking place.
You may also review the Job Classification Screening Schedule to determine the requirements for this position.
Please read the Sheriffs Office Pre-Employment Drug Use Guidelines for further information.
How to Apply
Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job announcement must be received by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.
The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.
HR Analyst: KK
HR Technician: NM
Important Note: Benefits described herein do not apply to Extra Help positions.
County of Sonoma Benefits: General*
These are some of the excellent benefits the County offers:
Paid Time Off: Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment.
Health Plan: Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generous County contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU.
Retirement: Fully integrated with Social Security. For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired.
IRS 457 Plan: Pre-tax employee contribution up to the IRS annual maximum.
Retiree Medical: County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits.
Student Loan Debt Relief: County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education.
Plus, excellent dental, vision, disability, life insurance, professional development, and more.
For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331. Additional details about benefit and compensation packages can be found in the MOUs located at Labor Agreements & Salary Resolution. For specific information about health and welfare benefits, including plan options, coverage, and premium amounts, go to Human Resources or contact the Human Resources Risk Management-Benefits Office at benefits@sonomacounty.gov or (707) 565-2900.
01
How did you first learn about this opportunity?
02
This eligible list may be used for future bilingual (English/Spanish) positions. Please indicate if you are interested in bilingual positions and your level of proficiency.
03
Please indicate if you would also be interested in future part-time or extra-help (temporary, intermittent, or seasonal employment) positions should they become available. Check all that apply.
04
Have you reviewed and do you understand the Sheriffs Office Drug Guidelines? (Please note, if you do not have Internet access, you can request the drug standards packet from the Human Resources reception desk.)
05
Are you willing to undergo a thorough background investigation, which may include a review of criminal, employment, education, driving, and credit records, and an inquiry into your personal and social history, including any use of drugs and/or alcohol?
06
The United States Department of Justice Federal Prison Rape Elimination Act (PREA) of 2003 drives all efforts to combat sexual abuse and sexual misconduct at all correctional institutions. The County of Sonoma maintains a zero tolerance for sexual violence, staff sexual misconduct, and sexual harassment. In accordance with PREA § 115.17, please respond to the following question. Have you:
07
For this question, and all subsequent questions, provide sufficient information to allow for a thorough evaluation of your qualifications. Responses to supplemental questions will be scored using position-specific criteria and may be reviewed by hiring managers.
Please describe how you meet the minimum qualifications for this position, which normally includes three or more years of clerical experience. For each relevant position you list, include:
08
Please describe your experience tracking, compiling and summarizing data for monthly/quarterly/annual reports. Highlight the type of work product you generated, who you were supporting, the software you used, and the intended audience of the reports.
09
Please describe your experience providing customer service to colleagues and/or members of the public. Include an example of a challenging situation, how you approached resolving it, and the outcome.
Required Question
Employer County of Sonoma (CA)
Address 575 Administration Drive, Suite 116B
Santa Rosa, California, 95403
Phone (707) 565-1701