| Location | Dover, DE |
Compiles data and prepares invoices and bills by performing the following duties.Essential Functions
Reads computer files or gathers records such as purchase orders, work orders, and field technicians' invoices to compile needed data. Enters information into accounting software. Prepares invoices, listing items sold, amounts due, and dates of shipment. Submit customer invoices using various methods including Excel and third-party websites. Meet or exceed minimum required KPI standards for the job.
KPI - Process invoices for all orders at a ready for billing status at a department mandated cadence.KPI - Submit all invoices to the respective customer within 24 hours of posting unless otherwise specified by the client.KPI - Reconcile submission of all assigned accounts monthly and notate completion date on checklist.
Records and processes adjustments to Freight, Sales Tax, or other billing components to correctly represent charges to customersProcesses change order and final billings utilizing internal submission process and thru partnership with project management teamCommunicate with Accounting Team and Project Managers to obtain data/information required to perform duties. Ongoing monitoring and tracking of internal billing request submissions to ensure completion and notification.Support other members of Accounting Team as a backup for multiple functions (e.g. waiver review/completion, contract review)Assist with special projects as necessaryOther duties as assigned by management
Minimum Qualifications
Associates Degree preferred, or an equivalent combination of education/experienceMinimum of 1-year general accounting experience, preferred.Current and valid US driver's license preferredMust pass pre-employment background check and drug screens
Knowledge, Skills, and Abilities
Excellent Computer skills especially Microsoft Office products especially Excel, Word, and OutlookEffective accounting system skills and ability to learn and utilize industry specific softwareEffective time management, organizational skills, and attention to detailEffective communication skills both verbal and in writing, excellent mathematical skills
Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk, hear and see. The employee frequently is required to stand; walk; use hand to finger, handle or feel; and reach with hands and arms.Work EnvironmentThis job operates primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.Qualification RequirementsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.