Senior Staff Assistant

Primary Location Modesto, California Facility Name Modesto Medical Center Employee Status: Temporary Worker Location: Onsite Schedule Full-time Scheduled Weekly Hours: 40 Shift Day Salary $42.85 - $50.51 / hour

Job Number 1456435 Date Posted 11/05/2026

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Job Summary:

Under limited supervision, provides advanced level administrative support. Typically reports to a director or head of a department. Performs complex administrative duties, often without established procedures and precedents. Contacts are frequent with individuals representing other departments and outside organizations.

Essential Responsibilities:

• Organizes and expedites the flow of work for the manager or the department and initiates any follow-up action.
• Frequently accesses highly confidential and sensitive information; handles such information with judgment and tact.
• Arranges large conferences and meetings, including securing the rooms, equipment and presentation materials; coordinates all logistics so that events run smoothly.
• Maintains managers calendar and ocasionally makes travel arrangements. Performs other calendar-related or scheduling duties as needed.
• Prepares special reports and presentations that require data gathering, and comparing and summarizing data.
• Helps on-board new employees; may provide training.
• Creates spreadsheets and graphics for presentations.
• Performs data input and maintains established databases; ensures data is accurate.
• Monitors the department budget; tracks and compliles expense reports. Purchases department supplies and manages inventory. Submits and tracks department invoices.
• Submit and track EVS/Engineering/Facilities needs.
• Prepares and corrects timecards. Tracks employee attendance.
• Prepares documents for the manager from established templates, including meeting notes.
• Receives and screens telephone calls or visitors. Answers questions and provides information related to general department operations, policies and procedures using discretion for matters pertaining to confidential or sensitive information.
• May maintain the departments website.
• Performs other related duties as assigned.

Grade 7

Basic Qualifications:

Experience

• Minimum three (3) years of experience performing administrative support functions.

Education

• High School Diploma or General Education Development (GED) required.

License, Certification, Registration

• N/A

Additional Requirements:

• Project support skills, including paying attention to details; ability to support multiple complex tasks; and ability to set priorites.
• Ability to work independentily and take initiative for problem resolution.
• Ability to apply critical thinking to duties to ensure accuracy of work.
• Excellent customer service skills.
• Excellent oral & written communication skills.
• Advanced level proficiency with Microsoft Word; intermediate level proficiency with Excel; basic proficiency with PowerPoint.
• Must be able to work in a Labor-Management Partnership environment.

Preferred Qualifications:

• Bachelors degree preferred.

Primary Location: California,Modesto,Modesto Medical Center Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri *Expected length of employment up to 3 months Working Hours Start: 06:30 AM Working Hours End: 03:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Temporary Worker Location: Onsite Employee Group/Union Affiliation: A01|SEIU|United Healthcare Workers West Job Level: Individual Contributor Department: Modesto Hospital - HBS-MD - 0206 Pay Range: $42.85 - $50.51 / hour Kaiser Permanente strives to offer a market competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not reflect the full value of our total rewards package. Actual base pay determined at offer will be based on labor market data, internal alignment, and a candidate''s years of relevant work experience, education, certifications, skills, and geographic location. Travel: Yes, 10 % of the Time Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.

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