Senior Staff Accountant

POSITION SUMMARYThe Senior Staff Accountant leads and oversees the management of the organization’s General Ledger accounts and business transactions, applying Generally Accepted Accounting Principles (GAAP) with a high level of analytical judgment and review. This position serves as a supervisory role responsible for reviewing and guiding the work of the Staff Accountant and partners closely with the Vice President of Finance on monthly, year-end, and audit-related activities. The Senior Staff Accountant reports to the Vice President of Finance.PRINCIPAL DUTIES AND RESPONSIBILITIES

• Oversee and coordinate the day-to-day, monthly, and year-end operations of the Finance department accounting functions
• Review, approve, and provide guidance on work prepared by the Staff Accountant to ensure accuracy, completeness, and compliance with GAAP
• Maintain and review the Fixed Asset and associated depreciation schedules; prepare and approve General Journal entries related to asset activity
• Lead the preparation and filing of 1099 reports, reviewing supporting documentation prepared by accounting staff
• Serve as the primary accounting liaison by attending departmental meetings and advising leadership on funding, expense trends, and budget-to-actual variances
• Oversee petty cash and expense reporting processes, ensuring adherence to internal controls and policiesACCOUNTS PAYABLE & GENERAL LEDGER OVERSIGHT
• Supervise and review invoice coding, expense reports, and check requests prepared by the Staff Accountant
• Ensure proper account classification by reviewing expense allocations across accounts and departments
• Oversee vendor payment processes, including verification of documentation, resolution of discrepancies, and compliance with payment terms
• Review vendor reconciliations and monthly statements for accuracy and completeness
• Monitor and approve petty cash disbursements and documentation
• Review sales tax calculations and filings related to paid invoices
• Ensure completeness of supporting documentation for purchase orders and invoices
• Investigate and resolve complex accounting issues related to invoices, purchase orders, and account discrepancies
• Lead the monthly close process, including reviewing reconciliations and journal entries
• Perform and review balance sheet and general ledger reconciliations, identifying and correcting errors or omissions
• Serve as an escalation point for internal and external inquiries regarding account status and discrepanciesADMINISTRATIVE & LEADERSHIP FUNCTIONS
• Provide day-to-day supervision, training, and mentoring to the Staff Accountant
• Review and streamline accounting procedures to improve efficiency and strengthen internal controls
• Prepare and review correspondence, reports, and documentation for the Finance department
• Oversee the maintenance of accounting files, records, and reports
• Coordinate the tracking and administration of company insurance policies in collaboration with the Vice President of Finance
• Play a lead role in the annual Financial Audit, including preparation, review, and coordination of audit materials
• Conduct higher-level financial analysis and reporting and support special projects as assignedCOMPLIANCE
• Ensure and monitor department-wide compliance with GAAP
• Enforce adherence to regulatory guidance and internal policies and procedures
• Protect the organization’s value by maintaining strict confidentiality of financial information
• Provide guidance and technical support to accounting staff on compliance and best practices
• Update job knowledge through continuing professional education
• Contribute to department-wide and organizational special projects as assignedQUALIFICATIONS, SKILLS, AND ABILITIES REQUIREDEducation/Experience Required:
• A bachelor’s degree in accounting, or a bachelor’s degree in business with an emphasis in accounting, is required
• A minimum of five years’ progressive accounting experience, including experience in non-profit and/or fund accounting
• Prior experience reviewing or supervising accounting staff preferred
• Advanced experience with accounting software and financial reporting systemsSkills & Abilities Required:
• Demonstrated integrity and discretion in handling confidential information
• Strong analytical, problem-solving, and decision-making skills