Senior Specialist, Meetings

Endocrinologists are at the core of solving the most pressing health problems of our time, from diabetes and obesity to infertility, bone health, and hormone-related cancers The Endocrine Society is the world’s oldest and largest organization of scientists devoted to hormone research and physicians who care for people with hormone-related conditions. Our inclusive community is made of scientists, physicians, educators, nurses, and students in 122 countries. 

The Senior Specialist, Meetings independently coordinates assigned logistical workstreams across the Endocrine Society’s meetings portfolio, with primary responsibility for key ENDO operations. This poition coordinates vendors, tracks budgets, maintains schedules, and executes onsite logistics within established policies and approved plans. The Senior Specialist applies meeting operations expertise to resolve routine issues, recommend improvements, and provide responsive service to internal and external stakeholders, escalating significant issues and decisions to the Senior Director, Meetings & Education. The position also supports additional meetings, educational programs, and projects as needed by the organization. 

 
What you’ll bring to the job: 

We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation.    
 

What you’ll own: 

ENDO Operations 

What you’ll do well: 

Project Management 

Consider the ability to plan and organize the work of a group, department or project and to establish effective priorities. Consider effective use of time. Demonstrates ability to “think outside the box” for solutions or ways to accomplish the job in a more effective way. Handles projects responsibly (including expense management). Prioritizes as needed and meets deadlines. Communicates challenges/barriers to supervisor. Collaborates and shares progress with others to get the project completed. Demonstrates effective delivery of completed project. 

Resource Management 

As a contributor, ensures the effective, efficient, and sustainable use of program/project resources and assets by identifying wasteful practices and opportunities for optimizing resource use for programs and projects. 

Creative Thinking  

Ability to look at situations from multiple perspectives. Tendency or ability of individual to do or create something new. Creates solutions to problems using novel methods and processes. As a contributor, 7 | Page develops a new product, service, method, or approach. Sponsors the development of new products, services, methods, or procedures. Proposes new approaches, methods, or techniques. Develops better, faster, or less expensive ways to do things. Works cooperatively with others to produce innovative solutions. 

Forward Thinking 

Anticipating the implications and consequences of situations and taking appropriate action to be prepared for possible contingencies. Anticipates possible problems and develops contingency plans in advance. Notices trends and develops plans to prepare for opportunities or problems. Anticipates the consequences of situations and plans accordingly. Anticipates how individuals and groups will react to situations and information and plans accordingly. 

Thoroughness 

Ensuring that one's own and other's work and information are complete and accurate; carefully preparing for meetings and presentations; following up with others to ensure that agreements and commitments have been fulfilled. Sets up procedures to ensure high quality of work; Acts to verify information; Checks the accuracy of own and others' work; Develops and uses systems to organize and keep track of information or work progress; Prepares for meetings and presentations; Organizes information or materials for others; Reviews and checks the accuracy of information in work reports. 

Self-Leadership  

The ability to function effectively when under pressure and maintain control in the face of hostility. Demonstrates ethics and integrity. Displays and communicates drive and purpose, demonstrates self-control in pressure situations. Increases capacity to learn and increase self-awareness.  

What you’ll get out of it: 

Statement on Inclusive Hiring Practices: 

The Endocrine Society embraces and celebrates the strength that unique backgrounds, perspectives, and experiences bring to our organization. We are committed to building and sustaining a culture of belonging, respect, and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, neurodivergence, national origin, or protected veteran status and will not be discriminated against on the basis of disability. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, compensation, benefits, and termination. The Endocrine Society is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodations, please reach out to our People Operations team. 

 
Work Location: 

This position is located in Washington, DC and walking distance to Metro and major bus lines.  The Endocrine Society offers a flexible, hybrid work environment.  Employees are expected to work from the office at least 2 days per week to foster our collaborative culture and support cross-functional interaction.      

Endocrine Society offers a convenient downtown DC location within walking distance of Farragut North/Farragut West and Foggy Bottom Metro stations. Qualified candidates interested in a purposeful work environment, competitive salaries and excellent benefits, including a generous TIAA- CREF retirement plan with 10% employer contribution, submit resume and cover letter with salary requirements.