Senior RMA & Logistics Specialist

Monitor open RMAs, overdue shipments, pending receipts, inventory variances, and unresolved action items while analyzing inventory reports, shipment records, and NetSuite transactions to identify discrepancies, reconciliation gaps, and process breakdowns. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

Competitive weekly pay and benefits!

This Jobot Consulting Job is hosted by: Jennifer Whitworth
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $50 - $65 per hour

A bit about us:

A leading innovator in advanced computing technology, dedicated to pushing the boundaries of AI hardware and delivering solutions that transform industries worldwide.

Job Title: Senior RMA & Logistics Specialist
Compensation: $50 – $65/hour
Location: Sunnyvale, CA (On-site, with occasional CM site visits)
Schedule: Monday through Friday, standard daytime hours
Type: Long-term contract with strong potential for permanent hire

Why join us?

• Premier medical, dental, vision, and life insurance
• 401(k) plan
• Inclusive, flexible work environment
• Daily catered meals, healthy snacks, and family-friendly events (including CEO’s famous BBQ!)
• Opportunity to work alongside cutting-edge AI hardware and engineering teams
• High-impact role supporting advanced AI systems in a fast-growing environment

Job Details

We are seeking a highly organized and hands-on Senior RMA & Logistics Specialist to manage the movement, tracking, troubleshooting, and resolution of hardware, inventory, and RMA activity across warehouses, data centers, contract manufacturers, 3PL partners, and internal teams.

This role requires someone who can independently investigate issues, identify root causes, improve processes, and maintain visibility across the entire hardware lifecycle. The ideal candidate thrives in a fast-paced environment with many moving pieces and enjoys solving complex operational challenges.

Key Responsibilities

• Own RMA activity from authorization through receipt, inspection, repair, replacement, credit, scrap, and final closure.
• Coordinate the movement, tracking, and resolution of hardware, parts, and inventory across data centers, warehouses, contract manufacturers, 3PL providers, carriers, and internal teams.
• Partner with Engineering, Quality, Operations, Finance, Inventory, Receiving, Warehouse, and Contract Manufacturing teams to ensure RMA and logistics activities move efficiently through the process.
• Coordinate shipment pickups, carrier activity, delivery confirmations, return receipts, replacement orders, and inventory transfers while maintaining visibility throughout the hardware lifecycle.
• Verify incoming and outgoing units against RMA authorizations, inventory records, shipment documentation, packing lists, serial numbers, and system transactions.
• Investigate delayed, aging, or stalled RMAs, shipments, receipts, and inventory discrepancies; identify root causes, implement corrective actions, and prevent recurrence.
• Monitor open RMAs, overdue shipments, pending receipts, inventory variances, and unresolved action items while analyzing inventory reports, shipment records, and NetSuite transactions to identify discrepancies, reconciliation gaps, and process breakdowns.
• Develop and improve operational workflows, documentation, reporting, and tracking processes to increase visibility, accuracy, and efficiency.
• Maintain accurate records and status updates in NetSuite, Jira, Smartsheet, carrier portals, and other operational systems while leveraging Excel for reporting, reconciliation, and variance analysis.
• Partner with Quality and Engineering to support inspections, failure analysis, disposition decisions, and prioritization of hardware requiring action.
• Perform physical inventory verification, warehouse audits, serial number validation, inventory counts, and hands-on issue investigation when needed.
• Communicate status updates, risks, next steps, and resolution timelines to stakeholders while driving accountability and ownership across teams.

Requirements

• 5+ years of experience in RMA operations, reverse logistics, inventory control, warehouse operations, shipping & receiving, manufacturing operations, or technical product support environments.
• Strong hands-on experience using NetSuite and experience working within Jira or other workflow/ticket management systems in an operational, logistics, inventory, RMA, manufacturing, or technical product environment.
• Experience managing RMAs, warranty processes, shipment tracking, inventory verification, and exception management.
• Advanced Microsoft Excel skills including formulas, lookups, pivot tables, filtering, report comparisons, variance analysis, and reconciliation.
• Strong analytical problem-solving skills with the ability to investigate discrepancies, identify root causes, develop solutions, and drive issues to resolution.
• Demonstrated experience developing, improving, documenting, or implementing operational processes and workflows.
• Experience coordinating with contract manufacturers, 3PL providers, warehouses, repair vendors, or external logistics partners.
• Ability to manage multiple open RMAs, shipments, inventory issues, and operational priorities simultaneously while maintaining a high level of accuracy and attention to detail.
• Strong written and verbal communication skills with the ability to coordinate across Engineering, Operations, Inventory, Finance, Quality, Manufacturing, Warehousing, and Contract Manufacturing teams.
• Comfortable working in both office and warehouse environments, including inventory verification, physical counts, serial number validation, and issue investigation.
• Highly organized with a strong sense of ownership, urgency, accountability, and follow-through.

Preferred Qualifications

• Experience in hardware, electronics, semiconductor, AI hardware, robotics, manufacturing, depot repair, contract manufacturing, medical device, or other technical product environments.
• Experience supporting reverse logistics, warranty administration, inventory reconciliation, exception management, or hardware lifecycle activities.
• Experience leading process improvements, root-cause investigations, workflow optimization, or operational troubleshooting initiatives.
• Knowledge of international shipping, carrier coordination, import/export processes, and shipping documentation.
• Lean, Six Sigma, continuous improvement, or operational excellence experience is a plus.

If this sounds like a great fit, please apply online or reach out directly to Jennifer at https://jobot.com/apply/senior-rma-and-logistics-specialist/1360825019?utm_source=Monster

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

<sub>Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy</sub>