Senior Procurement Analyst, JC #9221 (Clerk Of The Circuit Court)

This position requires a physical presence at the work location.

Please refer to Important Information at the end of the page.

The Clerk of the Circuit Court of Cook County

SENIOR PROCUREMENT ANALYST

Job Summary

The Senior Procurement Analyst is a full-time Shakman Non-Exempt position, reporting directly to the Chief Deputy Clerk of Procurement. The Senior Procurement Analyst is responsible for the Procurement of the Court Automation Fund (MIS Bureau) including Court Operations and Human Resources Bureaus. This position will also work closely with the Budget team to provide procurement guidance for the annual budget process.

Essential Job Duties

Key responsibilities and duties include, but are not limited to the following:

• Performs and processes all required procurement requests with designated liaison within the Court Automation Fund (MIS Bureau), Court Operations and Human Resource Departments.
• Maintains and updates Information Technology related maintenance proposals and contracts for the (MIS Bureau), Court Operations and Human Resource Departments.
• Procures equipment and accessories related to the Information Technology Bureau, also directs related procurement commodities for Court Operations and Human Resource Departments.
• Maintains and confirms with designated internal budget analyst regarding funds available for submitted procurement requests related to Information Technology, Court Operations and Human Resource Departments.
• Researches and acquires price quotes from various vendors and provides recommendations to senior staff, the best cost effective and efficient course of action to finalize the procurement request.
• Maintains and updates all maintenance, subscriptions and membership agreements related to Information Technology, Court Operations and Human Resource Departments.
• Performs internal and external customer service related to administrative duties as operational needs require.
• Attends Staff meetings.
• Performs other miscellaneous duties as assigned.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.

Minimum Qualifications

• Bachelor's degree from an accredited college or university in Finance, Accounting, Management, or similar area.

• Three (3) years of full-time work experience in financial management, accounting, banking, procurement, budget, or related financial field.

OR

• High school diploma or GED.

• Five (5) years of full-time work experience in financial management, accounting, banking, procurement, budget, or related financial field.

Preferred Qualifications

• Current employee of the Clerk of the Circuit Court of Cook County.

• One (1) year of full-time work experience in financial management, accounting, banking, procurement, budget, or related financial field in a government agency.

Knowledge, Skills, Abilities and Other Characteristics

• Excellent organization and planning skills.

• Ability to follow directions, multi-task and problem solve in a fast-paced environment.

• Excellent customer service skills.

• Ability to interact in a professional manner with the general public, attorneys, employees and other court personnel.

• Excellent interpersonal and facilitation skills.

• Ability to communicate effectively both orally and in writing.

• Ability to work with a team and/or independently.

• Ability to make clear presentations and facilitate meetings.

• Ability to achieve goals and meet deadlines.

• Computer literacy with skill and efficiency in entering and retrieving data and preparing informative reports.

• Knowledge of MS Office operations including Word and Excel.

Physical Requirements

• Ability to sit, stand, walk or move for extended periods of time.

• Ability to repetitively use hands to operate standard office equipment and handle documents.

• Must be able to lift 10 lbs.

Benefits Package

• Medical, Dental, and Vision Coverage
• Basic Term Life Insurance
• Pension Plan and Deferred Compensation Program
• Employee Assistance Program
• Paid Holidays, Vacation, and Sick Time
• You May Qualify for the Public Service Loan Forgiveness Program (PSLF)

For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/

Important Information:

1. You must include all work experience in your application for it to be considered. Work experience included in your resume and not in your application will not be considered.

2. Proof of education, accreditation, certification, licenses, or other documents required under Minimum or Preferred Qualifications must be uploaded to your employment application or presented within five days of the interview request.

Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by a foreign credential evaluation agency qualified by the Illinois State Board of Education (currently approved agencies can be found here). All documents will be reviewed for authenticity. Failure to provide required documents by time the posting closes will result in disqualification from the position.

3. Must be legally authorized to work in the United States without sponsorship.

4. This position requires successful completion of post-offer tests, which may include a criminal background check, drug screen, and/or medical examination.

5. Falsification of any information in the application process or failure to comply with any of the requirements in the job notification will result in disqualification for the position, dismissal after hire, and/or placement on the Clerk's Office's Ineligible for Hire/Rehire List.

6. The Clerk of the Circuit Court does not hire for Non-Exempt positions based on Political Reasons or Factors.

7. For more information on how to apply, please visit https://www.cookcountyclerkofcourt.org/employment and follow the link to fill out an application. Only applications and resumes submitted on Taleo will be accepted.

8. All communications regarding application status and next steps will be sent from careers@cookcountycourt.com. Applicants are strongly encouraged to add this email address to their safe sender list to ensure timely receipt of messages, as emails may otherwise be filtered to spam or junk folders.

The Clerk of the Circuit Court of Cook County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, ethnicity, age, sexual orientation, gender identity, disability or veteran status. Auxiliary aids and services are available upon request to individuals with disabilities.

Veterans Preference

When applying for employment with the Clerk of the Circuit Court of Cook County, preference is given in the application process to honorably discharged Veterans who have served in the Armed Forces of the United States for more than 180 consecutive days, or during War Time.

To take advantage of this preference a Veteran must:

• Meet the minimum qualifications for the position.
• Identify themselves as a veteran by checking "yes" under veteran status on the diversity/self-identification page of their employment application.
• Upload a copy of their dd 214, dd 215 or ngb 22 (notice of separation) at time of application filing. if you have multiple dd 214's, 215's, or ngb 22's, please submit the one with the latest date. coast guard must submit a certified copy of the military separation from either the department of transportation (before 911) or the department of homeland security (after 911).

The Cook County Department of Veterans Affairs can assist you with obtaining a certified DD214 and having it recorded for you at no charge. Please contact veterans.affairs@cookcountyil.gov