Senior Police Records Specialist

Senior Police Records Specialist

Salary

$5,021.68 - $6,103.87 Monthly

Location

Chula Vista, CA

Job Type

Permanent, Full-Time

Job Number

26013509

Department

Police - Administration Srvcs

Opening Date

09/16/2026

Closing Date

Continuous

• Description
• Benefits
• Questions

Description and Essential Functions

Are you looking for an opportunity to join a progressive organization that welcomes diversity, encourages innovation, and rewards employee performance?

The Chula Vista Police Department is hiring a Senior Police Records Specialist. This is a great opportunity to demonstrate your knowledge and leadership skills!

About The Position

The Senior Police Records Specialist is part of Police Support Services Division. This position will provide lead direction and perform office support work related to police records and similar law enforcement functions; will train and review the work of others; and perform related work.

Essential Functions

Functions may include, but are not limited to, the following: provide lead role performing office support work related to police records and similar law enforcement functions; lead, assign, train and review the work of assigned staff; train other support staff in performing office support work related to police records and similar law enforcement functions; staff the front counter at the Police Department and assists the public, law enforcement officers and others with relevant police business; provide information to visitors, outside agencies, and staff at the front counter that requires the use of judgment and the interpretation of policies, rules and procedures; perform related work as assigned.

For detailed information, please review the job classification for Senior Police Records Specialist.

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• Two years of law enforcement office support experience which has included contact with the public and training equivalent to the completion of the twelfth grade.

Typing Certificate (Required at Time of Application)

Certification of ability to type at a net rate of 35 net words per minute or higher and with 5 errors or less is required at time of application. The typing certificate must be issued within one year prior to our receipt of your application and must be attached to your application. Applications received without a typing certificate will be immediately disqualified. Please note that self-certification using keyboard software and/or online typing certificates will not be accepted (example: 85% accuracy or 30% error).

Learn more about the typing certificate requirements and locations (PDF).

Knowledge, Skills and Abilities / Physical Demands and Working Conditions

For detailed information, please review the job classification for Senior Police Records Specialist.

Additional Information

Recruitment No. 26013509

This recruitment is open until a sufficient number of applications are received and may close at any time without prior notice. Applicants are encouraged to submit a City Application, Supplemental Questionnaire, Typing Certificate as soon as possible.

Candidates whose application indicates education and experience most directly related to the position will be invited to participate in the selection process. All notices will be sent via e-mail provided on the applicants employment application.

Unless otherwise noted, a passing score must be achieved at each step of the selection process in order to have your name placed on the eligibility list for hiring consideration. The examination materials for this recruitment are validated, copyrighted and/or inappropriate for review. The eligibility list established as a result of this recruitment will be for a duration of six (6) months, unless otherwise extended.

Pre-Employment Background Investigation

Unless already employed by the Chula Vista Police Department, successful candidates must undergo a thorough background investigation. There are certain types of conduct which are automatic grounds for disqualification. Please refer to the "Pre-Employment Disqualifying Criteria" link below to help you identify some of the common areas of the background investigation process that may cause delay or prevent you from competing in the selection process.

Learn more about the Pre-Employment Disqualifying Criteria (PDF).

ACE Benefit Summary: Click here.

01

The supplemental questionnaire is used to further evaluate your experience and education to determine your eligibility for this position. Please answer each question accurately and thoroughly. To be considered for this position, the experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History/Experience section of your Employment Application. Failure to complete the "Work History/Experience" section of the employment application will result in your application not being considered. Please do not refer your response to your resume. A resume will not be considered in determining your qualifications.

• I have read and acknowledge the instructions stated above.

02

EDUCATION

Which of the following best describes your highest level of education completed?

• Bachelors degree or higher
• Associates degree
• Some college but no degree
• High School / GED

03

Please specify your major field of study. If you do not have a major field of study, please indicate "N/A" below.

04

LAW ENFORCEMENT RECORDS EXPERIENCE

Which of the following best describes your experience in performing office support work and records related duties in a law enforcement environment?

Note: Experience in a law enforcement environment refers to any local, state or federal agency involved in the prevention of and protection from events that could endanger the safety of the general public.

• Five or more years of experience
• At least four years but less than five years of experience
• At least two years of experience but less than four years
• Less than two years of experiences
• No experience

05

From the question above, please list ALL employment from the Work Experience section of your application where you had experience performing office support and records related duties in a law enforcement environment.

Your response must include and FOLLOW the format below. Treat each change in position or employer separately. Provide the following for EACH change in position or employer.

A. Name of employer;

B. Your position title;

C. Length of experience (number of years/months);

D. Type of employment (indicate full-time or part-time); and

E. Brief description of duties that support this experience.

NOTE: Responses that are incomplete, do not address all of the items above, indicate "See Resume", or respond in a narrative format will result in your application being rejected for lack of information. If you do not have experience, please indicate "No experience" below.

06

TYPING CERTIFICATE REQUIREMENT

Do you have a typing certificate of at least 35 net words per minute or higher and with five errors or less that was obtained from an accredited school/employment agency and issued one year prior to our receipt of your application?

A copy of your typing certificate MUST be submitted at time of application.

To provide equal consideration for all applicants, only those who submitted a valid typing certificate will be considered. If you do not have a typing certificate, please do not submit your application until you have obtained one. Your application will be rejected if you do not have a typing certificate, and you may not submit a typing certificate after the application has been rejected.

The Chula Vista Public Library now offers typing certificates at the Civic Center Library located at 365 F Street, Chula Vista 91910. The Civic Center Branch hours of operation are M-Th 10-8, Fri-Sat 10-5, and Sunday 1-5.

A list of other agencies that may provide typing certificates can be found on the Typing Certification portion of the Job Announcement. Self-Certification using keyboard software and/or online typing certificates will not be accepted (ex: 85% accuracy or 30% of error).

• Yes: A typing certificate dated within the past twelve months, demonstrating the ability to type at least 35 nwpm, is attached to my application.
• No: I understand by not submitting a typing certificate that meets the requirements by the close of this job posting, my application will be immediately disqualified.
• N/A: I am currently a classified employee of the City of Chula Vista who holds a position which required a typing certificate that meets or exceeds the nwpm of this position.

07

PRE-EMPLOYMENT BACKGROUND INVESTIGATION Unless already employed by the Chula Vista Police Department, successful candidates must undergo a thorough background investigation. There are certain types of conducts which are automatic grounds for disqualification. Please refer to the "Pre-Employment Disqualifying Criteria" link found in the job announcement to help you identify some of the common areas of the background investigation process that may cause delay or prevent you from competing in the selection process.

I acknowledge that I have read and understood the Pre-Employment Disqualifying Criteria. I understand that if selected, I must undergo a thorough background investigation conducted by the Chula Vista Police Department prior to my appointment. Please select "YES" to acknowledge that you understand these statements.

• Yes, I acknowledge that I have read, understand, and agree to the above.

08

APPLICANTS ACKNOWLEDGMENT - NOTIFICATION VIA ELECTRONIC MAIL (E-MAIL)

The City of Chula Vistas Human Resources Department uses electronic mail (e-mail) to notify applicants of important information relating to the status and processing of your application. We do so as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Therefore, as an applicant, you are hereby advised of the following:

1. Ensure that the email address and contact information you provide is current, secure, and readily accessible to you. Do not share email addresses. Spam or other filters should be adjusted to accept our emails. We will not be responsible in any way if you do not receive our emails, i.e., for the non-delivery of email or if you fail to check your email-box on a timely basis, etc.

2. Read any notices we send carefully and in a timely manner. Follow further instructions, if any. We recommend that you print and keep a hard copy of our notices for your records.

• I acknowledge that I have read, understand, and agree to the above.

Required Question

Employer City of Chula Vista

Address 276 Fourth Avenue

Chula Vista, California, 91910

Phone 619-691-5096

Website http://www.chulavistaca.gov