Senior Payroll Specialist- Knoxville, TN

Job Description

Senior Payroll Specialist- Knoxville, TN (Payroll Department)

Knoxville, TN, United States of America

$55,000.00 - $60,000.00

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Overview

HES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in-class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results-oriented, hands-on executives and facilities experts who give school facilities their full attention. Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management.

Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. HES has earned the trust of over 150 education partners across 29 states. We employ 13,000 dedicated team members and maintain more than 200 million square feet daily.

Job Skills / Requirements

We are looking for a knowledgeable Sr. Payroll Specialist to process and manage the company's payroll. You will be the one to calculate wages based on hours worked and administer payments.

A Senior Payroll Specialist requires a combination of strong technical skills, particularly in payroll processing and compliance, along with excellent communication and problem-solving abilities. Key requirements include experience with a fast pace, high volume multi-state payroll software and systems, and a thorough understanding of relevant laws and regulations. The goal is to ensure personnel receive the correct compensation in a timely manner.

Position is an in-office position.

Job Responsibilities:

• End-to-end payroll processing using Winteam and ADP Smart Compliance
• Maintain and process payroll records and reports for accounting of salary/wages due, accruals, deductions and other payroll related duties.
• Compliance - Ensuring adherence to all applicable laws and regulations
• Troubleshooting and problem solving - Addressing payroll related inquiries and escalating when necessary
• Audit current processes to reduce the number of payroll related errors
• Provide support to leadership as tasks are assigned
• Acquiring proper approval from upper management for additional payments when needed
• Process and respond to Garnishment notices
• Prepare reports for management, finance department etc.

Requirements and Skills:

• Proven experience with multi-state high volume payrolls with at least 5+ years of Payroll Experience
• Proficiency in calculations, data analysis, and problem-solving is needed to ensure accurate and timely payroll processing
• A strong understanding of federal, state, and local payroll laws, tax regulations, and compliance requirements is essential.
• A willingness to learn new systems and processes, adapt to changing regulations, and resolve complex payroll issues.
• Excellent verbal and written communication skills are necessary for interacting with employees, managers, and other stakeholders on payroll-related matters.
• The ability to prioritize tasks, manage deadlines, and maintain organization in a fast-paced environment.
• A high level of accuracy and attention to detail is critical for avoiding errors in payroll calculations and data entry.
• Prior leadership experience.
• Proficient in MS Office and knowledge of relevant software (e.g. ADP) and databases
• High school diploma or equivalent; BSc/BA in business, accounting or relevant field is a plus
• Providing excellent customer service to employees regarding their pay and benefits.
• Willingness and ability to work in a team, under pressure and meet deadlines
• Action oriented / initiative approach to work

#HESIntegrity2025

Education Requirements (All)

Bachelor's Degree Preferred

Associate's Degree Preferred

Additional Information / Benefits

Optional daily pay

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, 401K/403b Plan

This job reports to the Director of Payroll and Compensation

This is a Full-Time position 1st Shift.

Number of Openings for this position: 1

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