Job Summary: We are seeking an experienced Employment Legal Paralegal/Case Manager to support our Employment Legal team. This role involves case management, litigation support, compliance assistance, and project management. The ideal candidate will have strong organizational skills, a proactive mindset, and the ability to collaborate across HR, IT, and Employee Relations.
Responsibilities:
Team & Process Support:
- Build and improve foundational systems, processes, and workflows for the Employment Legal team.
- Create standardized processes, automated workflows, and documentation management systems.
Administrative Support:
- Draft, review, and format legal documents, correspondence, and presentations.
- Manage employment intakes and conduct initial reviews for completeness.
- Respond to partnership intake requests and manage response expectations.
- Maintain organized records and files in Google Drive.
- Schedule meetings, depositions, mediations, and other proceedings.
- Manage invoices from outside counsel and vendors.
- Support the development and implementation of legal procedures.
Litigation Management:
- Maintain electronic and physical files for litigation, arbitration, agency charges (EEOC, DFEH, DOL), and investigations.
- Track deadlines, statutes of limitations, and calendars for active cases.
- Assist with discovery, including collection, review, and production of documents.
- Prepare legal pleadings, motions, and filings.
- Liaise with outside counsel to ensure compliance with company policies.
Compliance & Investigations:
- Support internal investigations by organizing documents and scheduling interviews.
- Assist with compliance initiatives related to employment law.
- Help develop training materials and resources for HR and managers.
Project Management:
- Develop and manage project plans for high-priority legal projects.
- Identify risks, blockers, and resolve project gaps.
- Build relationships and influence stakeholders to drive progress.
- Ensure project goals are met and conduct retrospectives to capture lessons learned.
Requirements (Must Have):
- 5 7 years of in-house employment paralegal or case manager experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with Google Drive / G-Suite.
- Familiarity with case management and eDiscovery tools (e.g., Exterro).
- Experience with billing and invoice management systems.
- Strong organizational, multitasking, and collaboration skills.
- Experience with litigation holds, discovery, and document production.
- Data tracking and analytics for litigation/employment matters.
- Excellent communication and stakeholder management skills.