Senior Manager, HCM Systems

Job Summary

Reporting to the VP of Total Rewards and HCM Rubrik is seeking a Senior Manager HCM Systems to join our world-class People organization as we scale at a rapid pace. As a key member of the People team this role will be responsible for harnessing our mission values and culture to provide strategic direction in partnership with IT manage projects and priorities for Workday HCM Greenhouse and other HR applications.

This position is located in Palo Alto and works a hybrid schedule 3 days in the office

This role is responsible for HCM strategy including incorporating AI into our existing and future processestools developing the business roadmap requirement definitions business process design user testing Workday operational reporting change management business readiness program roll-out and first line support. Fostering a strong partnership with IT is key as they manage configuration build deployment complex reportingdata loads and other technical project work. This is an exciting opportunity to combine strategy with a lot of creativity and cross functional partnership to drive business impact.

Team Management ~20% of time

Manage a team of 4 2 regular FTE &43 2 contractors. Provide direction counsel and set goals for career growth and development. Ensure the team is appropriately staffed and supported.

Ensure cross-training of all team members on key systems and processes provide back up for team members during times of high volume workload or when out of the office.

Monitor and report on team utilization for projects and KTLO tickets

Participate in Leadership meetings including topics related to goal setting roadmap development team management and recognition practices budgeting etc.

HR Systems Strategy Planning and Management Reporting ~20% of time

Partner closely with IT management to drive progress against the People technology roadmaps

Own HR technology business roadmap. In collaboration with the People Leadership team and IT review and adjust the roadmap as needed to ensure a roadmap that balances projects that &34keep the lights on&34 with strategic initiatives. Partner with IT to make sure all roadmap items are appropriately captured in Jira and aligned with management reporting for both HR and IT. Ensure ROI process & metrics are outlined in framework reporting and analytics are integrated in strategy and the roadmap proactively addresses other business group needs for employee data and interfaces.

Participate in the regular review and prioritization of HR systems tasks and small projects.

Preparation of system usage & projectprogram statistics develop new and innovative metrics and systems analysis for quarterly update presentations.

Keep current on key HR systems technology & trends with a focus on AI and emerging technologies network with other companies and professional organizations to stay abreast of best practices in HR systems and reporting technology.

HR Projects and Prioritization ~60% of time

Drive systems projects for annual HR programs including Compensation planning Bonus Salary Promo and Equity reviews Benefits enrollment as well as Performance & Talent Management. Responsibilities shared with the team include requirements gathering & documentation system testing business readiness preparation of documentation training and communications etc.

Work with customer groups Total Rewards Talent Acquisition Talent Development People Operations and others to gather new system requirements and create project and budget justification analysis and presentations.

Participate as Peer Reviewer for systems projects as requested.

Requirements

8&43 yrs HR systems experience including 3&43 yrs with Workday and any modern ATS system

4&43 years experience in people management

4&43 years of project management including managing multiple complex technology projects simultaneously with full responsibility for client mgmt requirements gathering change mgmt reporting business process change and support roll-out

Solid AI experience - preferably with Claude as well as AI embedded functionality in HR systems

Proficient using Google Sheets and Excel &43 Jira tools for data analysis and modeling

Efficient at compiling lists of 100&43 requests categorizing analyzing and recommending prioritization with SLAs and a roadmap to complete the work or canceldefer requests

BABS or equivalent in Business Information Systems HR or similar field Experience with Greenhouse Docebo Qualtrics Jira other Analytics data warehouse tool experience is a plus

The minimum and maximum base salaries for this role are posted below additionally the role is eligible for bonus potential equity and benefits. The range displayed reflects the minimum and maximum target for new hire salaries for the role based on U.S. location. Within the range the salary offered will be determined by work location and additional factors including job-related skills experience and relevant education or training.

US Pay Range

180600-271000 USD

Join Us in Securing and Accelerating the World&39s AI Transformation

Rubrik RBRK the Security and AI Operations Company leads at the intersection of data protection cyber resilience and enterprise AI acceleration. Rubrik Security Cloud delivers complete cyber resilience by securing monitoring and recovering data identities and workloads across clouds. Rubrik Agent Cloud accelerates trusted AI agent deployments at scale by monitoring and auditing agentic actions enforcing real-time guardrails fine-tuning for accuracy and undoing agentic mistakes.

Linkedin | X formerly Twitter | Instagram |Rubrik.com

Inclusion &64 Rubrik

At Rubrik we are dedicated to fostering a culture where people from all backgrounds are valued feel they belong and believe they can succeed. Our commitment to inclusion is at the heart of our mission to secure the worlds data. Our goal is to hire and promote the best talent regardless of background. We continually review our hiring practices to ensure fairness and strive to create an environment where every employee has equal access to opportunities for growth and excellence. We believe in empowering everyone to bring their authentic selves to work and achieve their fullest potential.

Our inclusion strategy focuses on three core areas of our business and culture

Our Company We are committed to building a merit-based organization that offers equal access to growth and success for all employees globally. Your potential is limitless here.

Our Culture We strive to create an inclusive atmosphere where individuals from all backgrounds feel a strong sense of belonging can thrive and do their best work. Your contributions help us innovate and break boundaries.

Our Communities We are dedicated to expanding our engagement with the communities we operate in creating opportunities for underrepresented talent and driving greater innovation for our clients. Your impact extends beyond Rubrik contributing to safer and stronger communities.

Equal Opportunity EmployerVeteransDisabled

Rubrik is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability genetic information protected veteran status or any other status protected by applicable law. Rubrik provides equal employment opportunities to employees and applicants in all terms and conditions of employment including recruiting hiring promotion compensation training leave and termination. Rubrik provides reasonable accommodations to qualified applicants and employees with disabilities in accordance with applicable law. If you need an accommodation to participate in the application process or to perform your job please contacthr&64rubrik.com. Accommodations may include changes to the application process documents in an alternate format a sign language interpreter or specialized equipment.

EEO IS THE LAW NOTIFICATION OF EMPLOYEE RIGHTS UNDER FEDERAL LABOR LAWS