Job Title: Senior Lease Administrator Job Type Full-time Location: Dallas, United States Description Mohr Partners, Inc. is looking for a qualified individual to join our Lease Administration team. The ideal candidate should be prepared to work in a fast-paced collaborative environment while managing the full scope of administrative services for our clients. Requirements Essential Functions - Abstract & review client leasing details and will gain visibility to client deliverables driving key initiatives for the client
- Understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of client leasing management
- Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and our clients
- Be responsible for the full scope of Lease Administration abstraction services including:
- Coordination of abstractions from transition team
- Coordination of abstractions required from regional teams
- Project assignment and tracking of QC process
- Client/vendor/landlord relationship management
- Review CAM and other escalations & real estate tax invoices
- Review data entry, validation, and management of lease documents
- Review rent variance analysis and rent payment processing
- Review Subtenant account management, and billing/collections of third-party tenant rents
- Management of project abstraction services
- Continuous monitoring, tracking, and reporting of critical dates to client.
- Financial analysis and volume trends
- Partnership with outsource providers
- Invoice preparation
- Streamlining current process and driving efficiencies
- Approach client and key stakeholder interactions with a Customer First Mindset
- Support, exposure, and leadership of other special projects as assigned by manager
- Ensure date integrity
- Set-up and maintain reminders for portfolios.
- Identify potential conflicts in lease or other high-risk item; provide feedback and suggestions on lease language.
- Create and conduct audit/year-end reconciliation functions along with tracking savings.
- Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies.
- Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc.
- Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information.
- Establish and maintain relationships with both internal/external clients.
- Assist in new client set-ups (when needed).
- Review abstracts prepared by other team members.
- Review and process the monthly rent files for client.
- Provide guidance and training to Portfolio Administrators.
- Review client estoppels and provide comments on issues or errors (if applicable).
- Assist in additional department related projects as requested.
- Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications
- Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests.
- Other duties as assigned.
Education & Experience - Qualifications: Any Graduation
- Years of Experience: 5 - 8 Years
- Lease Harbor, Visual Lease, Pro Lease, Lease Accelerator and/or Co-Star experience preferred
- Proficient with Microsoft Office Suite (Word, Excel, Power Point)
Other Skills & Abilities - Excellent written and verbal communication skills.
- Strong organizational and analytical skills.
- Ability to provide efficient, timely, reliable and courteous service to customers.
- Ability to effectively present information.
- Ability to work independently and within a team to build relationships and interact effectively with business partners and clients.
- Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
- Understanding of and commitment to client services.
- Willingness to take on new challenges, responsibilities, and assignments.
- A desire to work within a diverse, collaborative, and driven professional environment.
Physical Requirements - Involves work of a general office nature
- Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day and may involve periods of standing, such as operating at a copier/fax/scanner
- Regularly required to talk, hear, and use hands and fingers to write and type
- Ability to speak clearly so others can understand you
- Ability to read and understand information and ideas presented orally and in writing
- Ability to communicate information and ideas in writing and orally so others will understand
- Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays
As an MBE with a full inclusion culture, Mohr Partners Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
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