Senior Executive Assistant to the Office of the President & Chief Executive Officer

The Senior Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President & Chief Executive Officer (“the Office”). The Executive Assistant will work within an environment that is mission-focused, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment, critical thinking skills, and discretion in a variety of unpredictable situations.

Additional required assets are superior written and verbal communication, impeccable organizational skills, and the ability to maintain composure and balance while juggling multiple priorities. The Executive Assistant will work collaboratively and independently on projects, from conception to completion.

Roles and Responsibilities

• Completes broad administrative tasks for the Office at the direction of the Chief of Staff, including: 
  • managing an active, everchanging calendar of appointments; 
  • completing expense reports; 
  • drafting, appropriately distributing, and maintaining records of confidential correspondence and documentation; 
  • arranging detailed national and international travel including creation of itineraries; 
  • coordinating meetings and internal/external events; and
  • interactions involving community and partner outreach and events.
• Coordinates projects with a focus on execution and stakeholder sensitivity; 
• Prepares PowerPoint presentations, Excel spreadsheets and reports, minutes and agendas for Board and Board Committee Meetings, as well as ad hoc projects for the Office, some of which have organizational impact;
• Collaborates and processes regulatory state and national requirements as needed;
• Conducts research, collects and analyzes data, prepares briefings;
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Office, including those of a sensitive or confidential nature.
• Acts as a bridge for seamless communication between the Office and internal AHS departments, demonstrating leadership and discretion to maintain credibility, trust, and support with system, community, and foundation Boards;
• Works closely and effectively with Chief of Staff to keep the Office well informed of upcoming commitments and responsibilities, following up appropriately;  
• Acts as a barometer, having a sense for issues taking place in the workplace. Keeps the Office informed and recommends solutions that reflect critical thinking and collaboration;
• Handles matters expeditiously, proactively, and thoughtfully, following through on projects to successful completion, often with deadline pressures; and
• Follows up on contacts made by the Office and supports cultivation of ongoing relationships.

Knowledge, Skills, and Abilities

• Strong organizational skills that reflect ability to perform multiple tasks seamlessly with excellent attention to detail;
• Critical thinker;
• Emotional intelligence;
• Effective interpersonal skills; ability to build relationships with key stakeholders, including board and team members, clinicians, peers, external partners, and the philanthropic and business community;
• Advanced written and verbal communication;
• Proactive approach to problem-solving with strong decision-making capability and a desire to collaborate the best outcome;
• Highly resourceful team-player, with the ability to be equally effective independently;
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service;
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment; and 
• Forward looking thinker, who actively seeks opportunities and proposes solutions.