Senior Executive Assistant – Legal

The Executive Assistant manages complex schedules, coordinates meetings and travel, prepares business materials, and handles confidential information with the highest level of discretion. The ideal candidate is a proactive, highly organized professional who thrives in a fast-paced environment, anticipates needs, and consistently delivers high-quality results.

Role: Senior Executive Assistant - Legal
Rate: $35/hour W2
Location: Akron, OH
Schedule: Onsite | 8am- 5pm EST

The Senior Executive Assistant provides high-level administrative and operational support to the Legal Department, including senior leadership. This role contributes to organizational effectiveness through collaboration, process improvement, operational excellence, and professional communication. The Executive Assistant manages complex schedules, coordinates meetings and travel, prepares business materials, and handles confidential information with the highest level of discretion. The ideal candidate is a proactive, highly organized professional who thrives in a fast-paced environment, anticipates needs, and consistently delivers high-quality results.

Key Responsibilities

• Manage complex calendars, scheduling, meeting coordination, and timesheet submissions.
• Coordinate travel arrangements, expense reporting, and related administrative activities.
• Prepare, file, and maintain legal, regulatory, and business documents across multiple jurisdictions.
• Create, edit, and format presentations, reports, correspondence, and other professional materials.
• Support meeting planning and execution, including logistics, agendas, meeting materials, and follow-up actions.
• Screen, prioritize, and distribute communications, mail, and information requests.
• Collect, organize, and prepare information for department leadership.
• Provide administrative support for on-site meetings, events, and special initiatives.
• Coordinate with external partners and support invoice review and matter management processes.
• Order office supplies, manage office service requests, and assist with new employee onboarding activities.
• Work collaboratively with administrative professionals and cross-functional stakeholders.
• Anticipate leadership needs, identify priorities, and proactively resolve issues.
• Support special projects and additional responsibilities as assigned.
• Recommend and implement process improvements to increase efficiency and effectiveness.

Required Qualifications

• 10+ years of administrative or executive support experience, including experience supporting senior leaders or executives.
• Advanced proficiency with Microsoft Office Suite, including the ability to create professional presentations, reports, and communications.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Excellent verbal, written, and interpersonal communication skills.
• Proven ability to manage multiple priorities, meet deadlines, and perform effectively in a fast-paced environment.
• Ability to work independently while collaborating effectively across teams.
• Strong customer service and relationship-building skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Strong problem-solving skills, initiative, and commitment to continuous improvement.
• Professional presence with the ability to interact confidently with executives, board members, employees, customers, and external partners.

Core Competencies

• Integrity and professionalism
• Discretion and confidentiality
• Accountability and ownership
• Collaboration and teamwork
• Adaptability and flexibility
• Customer focus
• Initiative and proactive problem-solving
• Multitasking and prioritization
• Strong attention to detail
• Results orientation
• Effective communication
• Relationship management
• Independent judgment and decision-making

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