Senior Executive Administrative Assistant- DHS/FPS Acquisition Support

Company Overview

UnityTec is an SBA-certified Woman-Owned Small Business (WOSB) delivering high-impact professional and technical services to government agencies. With deep expertise in Industrial and Enterprise Systems Modernization, FIAR (Financial Improvement and Audit Readiness), Industrial Facility Transformation, Program and Project Management, Enterprise Support and Consulting, and Advanced Analytics, we empower organizations to modernize operations and advance mission priorities. Our disciplined approach—grounded in dedicated talent, proactive planning, rigorous quality assurance, agile methodologies, cost-effective delivery, and uncompromising ethics—positions UnityTec as a trusted partner committed to achieving measurable, enduring results for our clients.

Job Overview

We are seeking a Senior Executive Administrative Assistant- DHS/FPS Acquisition Support to join our team. You will provide independent, high-level administrative and operational support to senior leaders, including the Director, Deputy Director, and management staff. This role manages mission-critical priorities, coordinates internal and external activities, improves administrative processes, and safeguards sensitive information in a fast-paced federal environment. This is an onsite position available in Philadelphia, PA.

Responsibilities include, but are not limited to:

• Executive Leadership Support: Provide proactive, independent administrative support to the Director, Deputy Director, and senior managers; anticipate leadership needs; manage competing priorities; and ensure timely follow-through on high-visibility and mission-critical activities.
• Administrative Operations Management: Establish and sustain Secure Cloud Computing Architecture compliance, continuous readiness, and alignment with the DoD Cloud Computing SRG, DISA STIGs, and DLA enterprise architecture. Lead security-focused design decisions for IL4/IL5 cloud hosting.
• Strategic Analysis and Problem Resolution: Research and analyze complex administrative or operational issues, identify risks and alternatives, recommend practical solutions, and assist leadership with informed decision-making on critical matters.
• Program Subject-Matter Expertise: Serve as a trusted administrative subject-matter expert for assigned programs; interpret and apply relevant government, DHS, and FPS policies, directives, regulations, and procedures.
• Stakeholder Coordination and Communications: Coordinate actions, meetings, communications, and deliverables among senior leaders, staff, contractors, and external stakeholders; communicate clearly and professionally in both written and verbal formats.
• Workload, Priorities, and Deliverables Management: Establish, monitor, and adjust workload priorities in alignment with organizational goals; track commitments and deadlines; and ensure administrative actions are completed accurately and on schedule.

• Team Leadership and Workforce Support: Provide leadership, technical direction, training, and day-to-day guidance to designated contractor personnel; foster collaboration across the office support team and adapt effectively to direction from multiple leaders.
• Confidential Information Management: Exercise sound independent judgment when handling sensitive, confidential, and pre-decisional information; maintain discretion, professionalism, and appropriate information controls at all times.
• Technology Enablement and Document Management: Use Microsoft 365 applications—including Word, Excel, Outlook, OneDrive, Teams, PowerPoint, and OneNote—to develop correspondence, presentations, reports, trackers, collaboration materials, and organized records.
• Adaptive Mission Support: Operate effectively in a dynamic, changing federal office environment; think creatively, respond to emerging requirements, and contribute as a dependable member of the administrative support team.

Required Qualifications:

• A minimum of (10) years of relevant administrative experience.

Preferred Qualifications:

• A bachelor’s degree in a related field of study.
• Any related certifications.

Clearance Requirements:

• Must be a U.S. citizen.

UnityTec is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.