Job Description
Position: Senior Estate Records Clerk
Department
Clerk of Records
Location
Erie County Courthouse
Status
Full Time
Starting Pay Rate
$16.19 Hourly
Hours Per Week
37.5
Exemption Status
Non-Exempt
Posting Date
10/23/2026
Closing Date
11/06/2026
Pay Grade
AC08
Bargaining Unit
AFSCME CLERICAL/TECHNICAL
Posting Number
5908
Definition of Class
- Under general supervision, performs a variety of bookkeeping, typing, indexing, scanning and filing and office/clerical duties.
Duties & Responsibilities
- Review and process Petitions for Probate and other Probate related documents. Issue Letters of Testamentary/Administration. Prepare Short Certificates. Act as agent of the Register to appoint personal representative and administer oath of said personal administrator, as well as witnesses to wills. Process various other estate and Orphans' Court filings.
- Assist the bookkeeper with responsibilities, such as processing, balancing and maintenance of PA Department of Revenue inheritance tax payments, resident and non-resident inheritance tax returns and inheritance tax invoices. Assisting the bookkeeper with preparation of the inheritance tax receipts, daily inheritance tax deposit as well as the monthly inheritance tax reports in accordance with state and local laws and regulations.
- Work with the public, attorneys and court system in taking and reviewing filings at the counter, balancing funds taken at the counter, and being responsible for balancing one's own drawer. Relieve the marriage clerk as needed, as well as answer phones, emails, and assist other clerks as needed.
- The above statements reflect the general details considered necessary to describe the principal functions of the job and shall not be considered as a detailed description of all the work requirements that may be inherent in the job.
Knowledge, Skills, & Abilities
- Accuracy with figures and record keeping; accurate typing, filing, calculator and computer skills. Ability to deal with the public in an efficient and courteous manner.
Minimum Requirements
- High School Diploma or GED
- Some experience in bookkeeping or Accounting.
- Some experience in Estate matters and/ or Orphans' Court matters or the equivalent.
- Must be able to type accurately and proficiently, as well as use a computer and videoconferencing system.
Conditions Of Employment
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Equal Employment Opportunity Policy
Erie County provides equal employment opportunities to all employees and applicants for employment, prohibits discrimination or harassment of any type on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Erie County Government values the power of diversity in our workforce. Our goal is to continue developing inclusive workforce policies that require individual equality, support the diversity of employee experiences, and include unique perspectives.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.