Senior Deputy City Clerk

Senior Deputy City Clerk

Salary

$8,338.63 - $10,135.65 Monthly

Location

Chula Vista, CA

Job Type

Full-Time, At-Will

Job Number

26220809

Department

City Clerk

Opening Date

10/01/2026

Closing Date

10/23/2026 12:00 PM Pacific

• Description
• Benefits
• Questions

Description and Essential Functions

To perform a variety of complex secretarial, technical and administrative duties in support of the City Clerks Office; to assist the City Clerk in the day-to-day functions of the department; and to perform other related work.

This is the advanced journey level class within the Deputy City Clerk series. Employees in this class are distinguished from the Deputy City Clerk by the performance of the full range of duties including technical and functional guidance of assigned staff and is generally assigned the more complex and difficult work projects. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

Supervision Received and Exercised: Receives direction from the City Clerk. Exercises direct supervision over assigned staff. While not a mandatory requirement, supervisory experience is highly desirable and may be taken into consideration during the candidate evaluation process.

Essential Functions: Functions may include, but are not limited to, the following: assign, supervise, and review the daily workload of assigned staff; review and evaluate employees work performance; work with employees to correct deficiencies; implement discipline procedures as directed; prepare performance evaluations; participate in the selection of staff and provide and/or coordinate staff training; prepare agendas for City Council, Redevelopment Agency, Housing Authority, and Public Financing Authority meetings; coordinate the preparation, assembly and distribution of agenda packets; coordinate with departmental representatives to assure that agenda items are received by the appropriate deadline and in appropriate format; post and distribute notices of public hearings and meetings; attend City Council, Redevelopment Agency, Housing Authority and Public Financing Authority meetings attend meetings, which may be held in the evening and occasionally on weekends; record actions taken, prepare actions, minutes and verbatim transcripts of meeting proceedings and prepare official minutes; process resolutions and ordinances approved at City Council, Redevelopment Agency, Housing Authority and Public Financing Authority meetings; review for accuracy, completeness and direction; obtain necessary signatures; assist the City Clerk and Assistant City Clerk with planning and conducting municipal elections and other departmental programs and projects; process Charter amendments; codify ordinances and update the Municipal Code; ensure that disclosure requirements are met under the Political Reform Act and Conflict of Interest Code; research and analyze complex legal and administrative issues and prepare independent recommendations; assist in the development of department and City-wide training related to areas of assignment; provide technical expertise and oversight to other departments in the conversion of records to the City-wide records management program; update and maintain the department procedures manual, Council Policy Manual, and various handbooks; respond to requests for research and information from the City Council, City staff and the public regarding City codes, ordinances and established policies and procedures; compile data for administrative and public reports; compose and/or edit administrative and technical documents, such as resolutions, ordinances and official minutes, for content and grammar; administer oaths of office to new employees and board, commission and committee members; attend and participate in professional group meetings, conferences and training; stay abreast of new laws, trends and innovations in assigned area of responsibility; may provide technical guidance and expertise over subordinate staff; and perform related work as required.

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Four years of increasingly responsible experience in a City Clerk's Office that includes election administration; campaign statement and conflict of interest oversight; developing agendas and preparing minutes; maintaining official records; and frequent contact with the public.

Training: Equivalent to an Associate's degree in public administration, office administration, business office technology, or a closely related field. Possession of a Bachelor's degree is highly desirable.

License or Certificate: Certification as a Certified Municipal Clerk (CMC) from the International Institute of Municipal Clerks.

Knowledge, Skills and Abilities / Physical Demands and Working Conditions

Knowledge of: Legal requirements of a City Clerk's Office; City ordinances and laws; government organization, rules and regulations; principles and practices of municipal government administration; Fair Political Reform Act reporting requirements; State and federal election laws and Brown Act and Maddy Act procedures; principles of records management and retention; modern office practices, methods and procedures; modern secretarial practices and procedures; computer equipment and software applications related to assignment; English usage, spelling, grammar and punctuation; and principles and practices of customer service. Ability to: Interpret, explain, and apply federal, state and local policies, procedures, laws and regulations; provide information and organize material in conformance with policies and regulations; maintain complex records, including filing, storage, retrieval, and disposal of documents; evaluate situations or problems; develop recommendations and effective courses of actions; communicate clearly and concisely, both orally and in writing; work independently and with minimal supervision; work with complete discretion and confidentiality; take and transcribe accurate minutes; type at a speed necessary for successful job performance; establish and maintain effective working relationships with those contacted in the course of work; and work with various cultural and ethnic groups in a tactful and effective manner.

Working Environment: Primary work is performed indoors in a carpeted and air-conditioned office environment with fluorescent lighting and moderate noise level; there is some exposure to the external environment when going to outlying offices. Work is frequently disrupted by the need to respond to in-person and telephone inquiries. Employees may be required to work evenings to attend City Council meetings.

Additional Information

Recruitment No. 26220809

To be considered, applicants must submit a City Application by 12:00 p.m. on the closing date listed. Candidates whose applications indicate education and experience most directly related to the position will be invited to participate in the selection process. All notices will be sent via e-mail. If e-mail address is unavailable, notifications will be sent via standard U.S. mail.

Unrepresented (Confidential and Unclassified) Mid-Management and Professional Employees Benefit Summary: Click here.

01

The supplemental questionnaire is used to further evaluate your experience and education to determine your eligibility for this position. Please answer each question accurately and thoroughly. To be considered for this position, the experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History/Experience section of your Employment Application. Failure to complete the "Work History/Experience" section of the employment application will result in your application not being considered. Please do not refer your response to your resume. A resume will not be considered in determining your qualifications.

• I have read and acknowledge the instructions stated above.

02

Education

Which of the following best describes the highest level of education you have completed?

• Graduate degree (Masters, Ph.D., JD)
• Bachelors degree
• Associates degree
• Some college (No degree completed)
• High School Diploma or equivalent (GED)

03

Which of the following best describes your major field of study?

• Business Office Technology
• Office Administration
• Paralegal Studies
• Public Systems/Political Science (or Legal Studies, Pre-Law)
• Public Administration
• None of the above/Other field
• Not applicable (No degree completed)

04

If you responded "None of the above/Other field" in Question 3, please specify your exact major or field of study below:

(If this does not apply to you, please enter "N/A").

05

Experience

Do you have experience working within a municipal or City Clerks Office?

• Yes
• No

06

If yes, which of the following best describes your experience working within a municipal or City Clerks Office?

• Four or more years of experience
• At least two years but less than four years of experience
• Less than two years of experience
• No experience

07

The responses you provide to the questions that follow will be used in combination with your application to determine whether you meet the experience requirements.

Failure to provide detailed and complete information may result in your application being rejected. A resume will not be considered in determining your qualifications.

• I have read and acknowledge the statements and instructions stated above.

08

Please describe your experience in working within a municipal or City Clerks Office. Your response must include and FOLLOW the format below. Treat each change in position or employer separately. Please provide the following for EACH change in position or employer.

a. Employers name;

b. Your position title;

c. Length of experience (years/months);

d. Description of major duties to support this experience.

Please note: While not a mandatory requirement, supervisory experience is highly desirable and may be taken into consideration during the candidate evaluation process.

If you do not have experience, please indicate "no experience" below.

09

Election Administration

Which of the following election administration tasks have you independently performed or directly supported under the California Elections Code? (Select all that apply)

• Administered Candidate Nominations: Issued nomination packets, pulled voter registration lists, and reviewed/certified candidate petition signatures.
• Coordinated Voter Pamphlets: Processed, formatted, and translated Candidate Statements of Qualifications and ballot measure arguments for printing.
• Coordinating publication of legal notices (e.g., public hearings, ordinances, bid notices) with adjudicated local newspapers.
• Managed Post-Election Processes: Coordinated canvass logistics, monitored provisional/vote-by-mail processing deadlines, and drafted Council resolutions declaring official results.
• Processed General Election Requests: Handled basic municipal voter inquiries, distributed informational packets, and processed standard campaign form intakes.
• I have no direct experience in municipal election administration.

10

Agendas & Minutes Production

Select the tasks that match your hands-on experience compiling public agendas and producing official legislative meeting records: (Select all that apply)

• Creating, managing, and publishing regular and special agendas in full compliance with the posting timelines
• Utilizing advanced agenda management systems to run live voting workflows and time-stamp digital meeting videos.
• Drafting official, legally defensible Action and Action/Summary Minutes for public meetings lasting three (3) or more hours.
• I have drafted basic internal notes or committee minutes, but have not managed formal legislative body agendas or public minutes.
• I have no experience with agenda development or minute preparation.

11

Official Records Maintenance & Retention

What is your highest level of responsibility regarding official public records governance and the California Public Records Act (CPRA)?

• I administer an agency-wide Records Retention Schedule, manage digital document imaging structures (e.g., Laserfiche), and execute complex CPRA legal reviews, redactions, and disclosures.
• I locate, index, and organize files for storage or retrieval within an established repository, and assist with processing standard public records requests.
• I perform general filing and data entry, but have not worked with municipal records schedules or legal disclosures.
• I have no experience maintaining official public agency records.

12

Certifications

Please select any active, verifiable professional certifications you currently hold. (Select all that apply)

You must attach a copy of your valid certification to this application. Failure to attach proof may result in disqualification.

• Certified Municipal Clerk (CMC)
• Master Municipal Clerk (MMC)
• California Professional Municipal Clerk (CPMC)
• I do not hold any of the certifications listed above.

13

Supervision

Please describe your lead-level or full-level supervisory experience. Your response must include and FOLLOW the format below. Treat each change in position or employer separately. Please provide the following for EACH change in position or employer.

Please note: Supervisory experience is highly desirable and may be factored into the candidate evaluation process. While this qualification is not mandatory, applicants who possess relevant leadership experience are strongly encouraged to complete this section to ensure a comprehensive review of their qualifications.

If you do not have experience, please indicate "no experience" below.

a. Employers name;

b. Your position title;

c. Length of experience [year(s)/month(s)];

d. Job title(s) of employees you supervise(d);

e. Indicate if lead level or full level (definitions are below);

f. Description of major duties to support your supervisory experience.

Lead level supervision: Includes scheduling, assigning or monitoring work, training employees, and providing input into performance evaluations.

Full level supervision: Includes issuing performance evaluations and recommending or implementing discipline, in addition to the lead level functions listed above.

14

How did you hear about this position? (Your response helps us evaluate our recruitment outreach).

• International Institute of Municipal Clerks
• City Clerks Association of California
• League of California Cities
• LinkedIn
• City of Chula Vista website

15

APPLICANTS ACKNOWLEDGMENT - NOTIFICATION VIA ELECTRONIC MAIL (E-MAIL)

The City of Chula Vistas Human Resources Department uses electronic mail (e-mail) to notify applicants of important information relating to the status and processing of your application. We do so as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Therefore, as an applicant, you are hereby advised of the following:

1. Ensure that the email address and contact information you provide is current, secure, and readily accessible to you. Do not share email addresses. Spam or other filters should be adjusted to accept our emails. We will not be responsible in any way if you do not receive our emails, i.e., for the non-delivery of email or if you fail to check your email-box on a timely basis, etc.

2. Read any notices we send carefully and in a timely manner. Follow further instructions, if any. We recommend that you print and keep a hard copy of our notices for your records.

• I acknowledge that I have read, understand, and agree to the above.

Required Question

Employer City of Chula Vista

Address 276 Fourth Avenue

Chula Vista, California, 91910

Phone 619-691-5096

Website http://www.chulavistaca.gov