Senior Coordinator for College Advancement

Vacancy Announcement

Position Information

Campus Title Senior Coordinator for College Advancement Department College Advancement Position Summary

Serves as the operational partner to the Vice President for College Advancement (VPCA) and Executive Director (ED), providing executive-level coordination, governance administration, strategic project management, and institutional liaison functions. The position exercises a high degree of independent judgment, discretion, and decision-making in advancing divisional priorities, managing sensitive initiatives, supporting Foundation board relations, and coordinating relationships with donors, Foundation board members, alumni leaders, SUNY representatives, elected officials, and other distinguished stakeholders.

The Senior Coordinator serves as a trusted advisor and representative of the VPCA/ED, facilitating cross-functional collaboration, advancing strategic initiatives, coordinating executive communications, and ensuring effective stewardship of institutional and Foundation resources. The position regularly accesses highly confidential information related to fundraising strategy, donor engagement, personnel matters, budgets, Foundation business, and institutional planning.

Help Shape the Future of New York's Public Honors College

At SUNY Geneseo, New York's designated public honors college, we believe transformative education changes lives. Our nationally recognized liberal arts tradition, commitment to academic excellence, and vibrant campus community inspire students to become thoughtful leaders and engaged citizens. As we advance our ambitious philanthropic and institutional goals, we are seeking a highly organized, relationship- focused professional to join our team as Senior Coordinator for College Advancement.

This is an exceptional opportunity for a strategic, service-oriented professional who enjoys working at the intersection of executive leadership, philanthropy, governance, and institutional impact. Reporting directly to the Vice President for College Advancement and Executive Director of the Foundation, the Senior Coordinator serves as a trusted partner in advancing the mission and priorities of both the College and the Foundation

Why Join Geneseo?

SUNY Geneseo offers the opportunity to make a meaningful difference at an institution that is nationally recognized for academic excellence, student success, and public service. As a member of our team, you will:

• Contribute directly to initiatives that expand educational opportunities and student achievement.
• Support strategic projects that shape the future of the College.
• Work in a collaborative, mission-driven environment that values innovation, professionalism, and service.
• Enjoy the quality of life offered by our beautiful campus community in the scenic Finger Lakes region of New York State.

What Makes You a Great Candidate?

You are a proactive professional who thrives in a dynamic environment, anticipates needs, builds strong relationships, and enjoys bringing complex projects to completion. You possess exceptional judgment, professionalism, and the ability to manage multiple priorities while maintaining the highest level of confidentiality.

Join Us

If you are energized by meaningful work, value building relationships that advance institutional success, and are excited by the opportunity to support philanthropy and engagement at New York's public honors college, we encourage you to apply.

Required Qualifications

• Bachelor's degree in business administration, communications, public administration, higher education administration, or a related field; or an equivalent combination of education and experience.
• Three or more years of progressively responsible professional level experience supporting senior leadership.
• Ability to establish and maintain effective working relationships with internal and external stakeholders, including donors, trustees, and senior executives.
• Experience managing highly confidential information and sensitive institutional matters.
• Demonstrated experience coordinating complex projects, meetings, events, and executive communications.
• Ability to work evenings and weekends in support of meetings, events, and college functions.
• Outstanding written, verbal, interpersonal, and organizational skills.
• Ability to exercise independent judgment and discretion in a fast-paced environment.
• Demonstrates a commitment to diversity, equity, inclusion, and belonging.
• Candidates for this position must be eligible to work in the United States. VISA sponsorship is not offered.

Preferred Qualifications

• Experience in higher education, advancement, development, alumni relations, foundation administration, or nonprofit organizations.
• Experience supporting cabinet-level executives.
• Experience working with governing boards or foundation trustees.
• Experience with donor databases, CRM systems, BoardEffect, Banner, or similar systems.
• Knowledge of SUNY policies and procedures.
• Experience supporting fundraising campaigns, donor stewardship, or philanthropic initiatives.

License/Certification Other Skills Required Supervision Received Supervision Exercised

Posting Details

Posting Details

Posting Number S468 Number of Vacancies 1 Line # to be filled TBD Full or Part-time Full-Time Appointment Type Term Anticipated Appointment Start Date Job Posting Date 10/23/2026 Apply By 11/13/2026 Job Posting Closed Date Open Until Filled Yes Salary $60,245-$65,500 Special Instructions to Applicant

Please submit a resume, cover letter, and three references two of which must be professional or supervisory.

In your cover letter, please speak to your work and education experience as it relates to this position and qualifications. Ideally cover letters should not exceed two pages.

To be guaranteed consideration, applications must be completed by November 13th.

About SUNY Geneseo

Mission Statement

We are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.

Vision

We will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.

Values

The Geneseo campus community is guided by our beliefs in and commitments to the following values:

• Learning: Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth.
• Creativity: Empowering a spirit of innovation that inspires intellectual curiosity, self-expression, and problem-solving.
• Belonging: Welcoming a diverse campus community that supports and celebrates

different identities, promotes equity and inclusion, and respects the ideas and

contributions of each individual.

• Civic Engagement: Encouraging active participation grounded in self-reflection,

empathy, and an ethical commitment to the common good of our local and global

communities.

• Sustainability: Building a culture of well-being that integrates and applies principles of

environmental, social, and economic stewardship informed by an understanding of the

past and our obligations to the future.

Equal Employment Opportunity/Affirmative Action Employer

SUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.

Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.

To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at (585) 245-5020 or email ode@geneseo.edu. Find out more about our Community Commitment to Diversity, Equity, and Inclusion!

Background Investigation Statement

All applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at http://www.geneseo.edu/hr/employment.

Clery Statement

Applicants interested in positions may access the Annual Security Report(ASR) for the College at www.geneseo.edu/police. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at 585-245-5651.

Quick Link for Postings https://jobs.geneseo.edu/postings/5683

Job Duties/Responsibilities

Job Duties/Responsibilities

Percentage Of Time 25% Job Duty/ Responsibility

Executive Operations and Strategic Coordination

• Serve as the primary VPCA/ED in advancing divisional

priorities and strategic objectives.

• Coordinate the implementation and monitoring of divisional strategic initiatives

and executive priorities.

• Manage special projects and executive initiatives on behalf of the VPCA/ED.
• Facilitate communication and collaboration among Advancement units and

campus partners.

• Research, analyze, and prepare briefing materials, reports, recommendations,

and executive correspondence.

• Monitor progress toward divisional goals and identify issues requiring executive

attention.

• Represent the VPCA/ED in meetings, committees, and project teams as

assigned.

Percentage Of Time 25% Job Duty/ Responsibility

Foundation Board Coordination and Support

• In partnership with VPCA/ED serve as the primary administrator and coordinator for

Foundation Board related operations and activities.

• Coordinate Board and committee meeting functions as well as facilitation of

onboarding, orientations, etc.

• Manage BoardEffect and Foundation records.
• Coordinate Board communications, resolutions, agendas, and governance

documentation, including preparation and distribution of board and committee

materials, minutes, executive summaries, and follow-up communications.

• Ensure compliance with Foundation bylaws, policies, and governance practices.
• Serve as a liaison to Foundation committee chairs and support the work of board

committees, including Executive, Finance, Audit, Development, and

Communications.

• Coordinate and Manage the annual calendar of Foundation Board and committee

meetings, including collaboration with Foundation leadership, committee chairs,

and Advancement staff to support priorities and board engagement activities.

• Work in collaboration with Advancement team and campus community as

needed to organize event venues, agendas, travel information, and other

activities for Board meetings and other sponsored events.

Percentage Of Time 20% Job Duty/ Responsibility

Executive Constituent Relations and Stewardship

• Support executive-level engagement with key institutional stakeholders.
• In collaboration with the Advancement team, coordinate interactions for the Vice

President/ED (and President where applicable) with major donors, donor

prospects, Foundation board members, alumni leaders, and external partners.

• Facilitate executive correspondence and stewardship communications.
• Support donor cultivation and engagement initiatives in partnership with

Advancement leadership.

• Maintain professional relationships with high-profile constituents while exercising

diplomacy and discretion.

• Assist as needed in the coordination of stewardship and recognition activities for

donors, including oversight of the VPCA/ED donor acknowledgment processes

and ongoing stewardship communications.

• Coordinate executive and donor engagement plans, visit logistics, briefing

materials, and follow-up actions to strengthen constituent relationships and

support fundraising objectives.

Percentage Of Time 10% Job Duty/ Responsibility

Advancement Operations and Process Improvement

• Lead initiatives that strengthen operational effectiveness across College Advancement.
• Evaluate workflows and recommend operational improvements.
• Develop and document business processes that improve efficiency and

compliance.

• Identify opportunities for process automation and technology enhancement.
• Coordinate implementation of operational improvement initiatives.
• Monitor division-wide projects and administrative processes.
• Coordinate constituent information updates, data quality initiatives, and reporting

activities in Advancement systems and CRM platforms.

• Support identification management, constituent record maintenance, and

reporting processes to ensure data integrity and accuracy.

• Work collaboratively with Advancement Services to support reporting, prospect

management, stewardship tracking, and operational projects.

Percentage Of Time 10% Job Duty/ Responsibility

Financial and Resource Coordination

• Provide oversight and coordination for Advancement budgets.
• Monitor budgets for Foundation Board operations, donor engagement activities,

executive travel, stewardship programs, and special events.

• Coordinate financial planning for board meetings and strategic events, tracking

commitments, expenditures, and available balances while ensuring alignment

with approved budgets.

• Prepare budget summaries, spending forecasts, and financial reports for

leadership review and decision-making.

• Monitors and tracks operational budgets across assigned programs, events, and

initiatives, ensuring expenditures align with approved budget allocations and

organizational priorities.

• Maintains budget-to-actual expenditure reports; analyzes spending trends,

identifies variances, and prepares regular summary reports and projections for

leadership review.

• Develops and maintains tracking tools and dashboards to monitor commitments,

encumbrances, expenditures, and available balances for operational and event-

related budgets.

• Support fiscal planning and stewardship initiatives.
• Ensure compliance with institutional and Foundation financial policies.

Percentage Of Time 5% Job Duty/ Responsibility

Technology, Data Governance and Reporting

• Serve as a functional lead for Advancement operational systems.
• Promote data integrity and reporting accuracy across Advancement systems.
• Coordinate reporting requests and operational analytics.
• Identify opportunities to leverage technology to improve productivity and service.
• Support implementation of new technologies, automated processes, and

reporting solutions.

Percentage Of Time 5% Job Duty/ Responsibility

Confidential Support and Institutional Representation

• Provide support on matters involving significant institutional sensitivity.
• Support executive decision-making related to fundraising strategy, Foundation

operations, and organizational initiatives.

• Coordinate confidential projects and communications.
• Exercise exceptional judgment in handling sensitive information.
• Represent the interests of the VPCA/ED and College Advancement division

professionally and effectively.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have experience exercising independent judgment and decision-making in a professional setting?

• Yes

• No

• Do you have experience building and maintaining professional relationships with internal and external stakeholder?

• Yes

• No

• Have you regularly handled confidential or sensitive information as part of your professional responsibilities?

• Yes

• No

• Are you able to occasionally work evenings and weekends in support of meetings, events, and college functions?

• Yes

• No

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents