Job Title: Senior Bookkeeper / Accounting Associate
Location: Ventura, CA
Employment Type: Full-Time
Pay: $30/hour
Job Summary
Seeking a detail-oriented Senior Bookkeeper / Accounting Associate to manage daily accounting operations and support financial reporting, payroll, compliance, and audit preparation for a nonprofit organization. This position works closely with leadership and the Finance & Operations team to maintain accurate financial records and ensure proper accounting procedures.
Key Responsibilities
- Manage accounts payable, accounts receivable, deposits, journal entries, and bank reconciliations.
- Track and record revenue across multiple funds.
- Maintain prepaid expenses, deferred revenue, payroll accounts, and other financial records.
- Maintain and update the chart of accounts.
- Process payroll for salaried, hourly, seasonal, union employees, and contractors.
- Manage timekeeping and verify employee hours.
- Calculate and submit union dues, benefit payments, pension, health contributions, and agent fees.
- Prepare monthly financial statements and reports for leadership and the Board.
- Reconcile concession sales, petty cash, inventory, and other accounts.
- Prepare workers' compensation reports and assist with audits.
- Coordinate with outside CPAs and auditors for annual financial audits.
- Prepare audit schedules, documentation, and annual 1099 reporting.
- Handle required business licenses and regulatory filings.
- Manage insurance policies, renewals, and claims.
- Maintain vendor financial records and serve as a financial contact for vendors.
- Maintain internal controls and financial procedures.
- Track equipment, inventory, and service contracts.
- Support payroll-related HR compliance.
Requirements
- Bachelor's degree in Accounting or a related field preferred.
- 3–5 years of progressive accounting experience.
- Nonprofit multi-fund accounting experience required.
- Knowledge of GAAP and nonprofit accounting/IRS regulations.
- Experience supporting financial audits.
- Strong experience with QuickBooks Desktop and Excel.
- Payroll experience, including union payroll, preferred.
- Strong organizational and communication skills.
- Detail-oriented with excellent follow-through.
- Ability to work independently and as part of a team.
Work Details
- Full-time position in Ventura, CA.
- Primarily office-based accounting and administrative work.
- Works closely with executive leadership, finance staff, and outside accounting professionals.
- Requires accuracy, confidentiality, organization, and attention to detail.
Additional Info
This position offers an opportunity to support the financial operations of an established nonprofit organization. The Finance & Operations Director will provide training and support.