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Senior Advisor

Ciconix

Orlando, Florida

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JOB DETAILS
SKILLS
Acquisition Strategy, Administrative Skills, Analysis Skills, Background Investigation, Best Practices, Budget Management, Budgeting, Compensation and Benefits, Computer Aided Engineering (CAE), Conferences, Contract Management, Cross-Functional, Customer Support/Service, Customer/Client Research, Data Collection, Data Entry, Documentation, Documentation Plan, Funding, Government, Government Requirements, Identify Issues, Industry/Trade Press, Internet/IP Telephony, Journalism, Leadership, Legal, Logistics, Military, Military Industry, Norton Ghost, Office Management, Operational Strategy, Organizational Development/Management, People Management, Performance Management, Plan Meetings, Policy Analysis, Portfolio Analysis, Problem Solving Skills, Product Programs, Program Planning, Project Planning, Project/Program Management, Publications, Regulations, Reporting Skills, Requirements Management, Risk Analysis, Risk Management, Secret Clearance, Security Clearance, Set Goals, Simulation, Small Business, Strategic Planning, Support Documentation, System Lifecycle, Systems Administration/Management, Systems/Internals Programming, Technical Research, Technical Support, Telemedicine, Testing, Time Management, Training Program, Training/Teaching, Trend Analysis, United States Citizen, United States Department of Defense (DoD), Vaccination
LOCATION
Orlando, Florida
POSTED
30+ days ago

Description

Senior Advisor
About CICONIX: CICONIX LLC is a Veteran Owned Small Business specializing in business advisory and technical assistance for military health programs. We value exceptional people, unwavering integrity, inclusive collaboration, and enduring impact. 
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Location(s): Orlando, FL (on-site)
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Position Details:
  • Full-time position
  • Regular weekly hours (0700-1600) 
  • No calls, nights, weekends, or holidays!
  • Full benefit program, including: health, PTO, & 401k + contribution
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Requirements:
  • Active Secret Clearance
  • Bachelor's degree preferred
  • DHA Medical Simulation and Training experience preferred
 
 
Summary:
CICONIX is seeking a Senior Advisor to support the Defense Health Agency (DHA) Medical Simulation and Training Program Management Office (MST PMO) in Orlando, FL.
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About the Role:
  • Maintain an understanding of program acquisition strategies with emphasis on cost, schedule, and performance and attend organizational business reviews and meetings to support planning and execution of MST PMO programs and ensure early identification of execution risks.
  • Assemble information on the budget, schedule, and performance, of MST PMO managed customer efforts for MST PMO presentation to the Customer, proponent, and combat developer.
  • Collect information from the Customer for MST PMO and disseminate authorized information to performing Contractors in a timely manner, in order to maintain the contracted cost, schedule and performance.
  • Immediately identify any problems, when obtaining information from the customer, to the lead engineer and project director for the effort.
  • Provide feedback to MST PMO Assistant Program Managers (APM) on the level of effort required to support the Customer.
  • Assist MST PMO with liaison and attendance at conferences and meetings with DHA, The Joint Program Committee-6 (JPC-6), The Telemedicine & Advanced Technology Research Center (TATRC), the Services, representatives from the Assistant Secretary of Defense for Health Affairs; Simulation & Training Technology Center (STTC) personnel; and other officials and groups.
  • Assist with awareness of program planning and programming actions, resolution of problems and issues to limit impacts on program cost, schedule and performance; and collect and coordinate pertinent data from multiple points of contact for organization use and action.
  • Evaluate data for sufficient, current information and assist in providing ready, accurate and complete responses to inquiries from the office of the Secretary of Defense (OSD), Office of Management and Budget (OMB); Joint Chiefs of Staff (JCS); Congress; other Depart of Defense (DoD) agencies; and other Service Headquarters.
  • Support MST PMO attendance at conferences where MST PMO products are showcased for Department of Defense (DoD) and potential customers.
  • Support MST PMO in the preparation, review and coordination of documentation for submission to the Services, OSD, OMB, DHA and Congress to support and defend positions on specific program matters.
  • Assist with the development of supporting documentation and statements on the impact of policy, program and budget changes to the organization and its operations.
  • Attend Program Management Reviews (PMRs) and meetings to keep abreast of programs and ensure early identification of problem areas.
  • Collect and consolidate data from internal and liaison activities and prepare information packages for MST PMO.
  • Assist MST PMO with the preparation, justification, and coordination of funding requirements; program documentation in support of the budget process; and monitoring of programs for executability and compliance with established program decisions.
  • Assist MST PMO with preparation and coordination of Unfunded Requirement (UFR) requests and impact statements (approximately 3-4 annually).
  • Assist MST PMO with the preparation of detailed briefings and information papers for government presentation to senior leadership, OSD, OMB, DHA and Congressional staff.
  • Monitor acquisition policy, program and budget actions, and analyze trends, policies and actions for Congress, OSD, OMB, HQDA, DHA, other Service Headquarters and other DoD agencies for effects on the organization, and report pertinent developments.
  • Recommend courses of action related to materiel acquisition.
  • Assist the organization’s strategic planning efforts with recommendations and guidance pertaining to joint support activities across the full spectrum of DHA, Combatant Commands, Service, and OSD Staffs.
  • Review existing strategic planning and related documentation and assist in the development of organizational goals and objectives.
  • Identify strategic and operational requirements effecting Joint/Army Staff and provide analysis and recommendations concerning how MST PMO can most effectively meet strategic goals and objectives.
  • Assist MST PMO with liaison between senior industry and organizational representatives.
  • Provide expert advice, recommendations and other support as required to MST PMO Senior Leaders in developing, implementing and maintaining an enterprise level strategic plan aligned with DHA, Army and OSD strategies and priorities to ensure end-to-end planning and integration in meeting the needs of the Warfighter and medical community.
  • Advise and assist the Government in the development of long-range strategic plans and roadmaps ensuring integration of programs/technology with validate current and future requirements and well-defined and accurate budget submissions that support the Defense Health Program Budget Submission and President’s Budget across the Future Years Defense Plan (FYDP).
  • Advise and assist the Government, both internally and beyond DHA, with formulating solutions and provide guidance regarding enterprise level management and operational issues.
  • Support MST PMO with best practices, samples/examples, and expert advisement on developing the multitude of key program documentation required by DoD 5000 and other Laws, Regulations, and Policies for the MST PMO portfolio.
  • Advise the PM on the application of policy, regulations and law as they apply to the acquisition of medical simulation technology and systems.
  • Analyze complex organizational issues, obtain the PM’s intent, and utilizing best practices. The Contractor shall define Courses of Actions and supporting initiatives to develop and improve organizational execution and effectiveness strategies. This activity also includes interfacing/coordinating with MST PMO, DHA Higher Headquarters staffs and leaders, and other DoD entities (Services and 4th Estate).
  • Utilize best practice methods and techniques to understand critical issues that face MST PMO and DHA as DHA evolves its acquisition structure and policies.
  • Apply expert analytical skills and abilities in evaluating and synthesizing a multitude of systems acquisition programs, projects, products, and initiatives, under the purview of the MST PMO.
  • Perform regular analyses across the portfolio and provide complex proactive reviews of programs to ensure early identification of programmatic problem areas such as cost, schedule, performance risks and issues, and consistency of data/messaging across numerous pages or data entry in multiple tools.
  • Identify those mission areas where product lines can be leveraged.
  • Proactively facilitate and enable rapid responses to ad hoc queries in support of Organizational requirements with little to no guidance.
  • Perform special studies and prepare special reports required by the PM or higher headquarters where little, if any precedent exists.
  • Present results of these studies to the PM and/or DHA Leadership or in forums at higher headquarters. Studies require application and interpretation of a broad knowledge of cross functional interrelated processes and functions, e.g., test and evaluation, logistics, programming and budgeting, system requirements development and documentation, system supportability and/or life cycle costing.
  • Make recommendations to address critical issues for Senior Leader action.
  • Support MST PMO improvement initiatives to initiate, execute, maintain and evaluate performance improvements of programs.
  • Provide support to the MST PMO staff with the planning and execution of internal program reviews, Portfolio Reviews, Milestone Decision and Materiel Development Decision briefs, as well as the writing and staffing of Acquisition Decision Memorandums (ADMs) and Memorandums for Record (MFRs) that may result from minutes taken during above mentioned briefings.
  • Prepare detailed schedules of work efforts to include preparing for and executing all milestone reviews with schedules reflecting the interrelationship of documents and tasks and are compliant with timelines established by higher headquarters.
  • Review Management Reviews/Modernization (Mod) review briefings, documentation and requirements packages for quality and consistency.
  • Provide expert advice and techniques in facilitation of a broad range of enterprise groups. These will include, but are not limited to, Strategic Planning Sessions, Leadership Off-sites, and organizational improvement project team planning sessions.
  • As directed, represent MST PMO as a medical simulation and acquisition expert participating in DHA senior-level IPTs, Action Teams and Planning Groups such as the DHA Capabilities Requirements IPT and the DHA CAE Risk Management and Internal Control Working Group.
  • Prepare, facilitate and document all Work Group / IPT meetings. Synthesize and coordinate information and decision briefings, track action items and coordinate resolution of action items and issues.
  • Develop supporting documentation and provide direct feedback regarding Course of Action (COA) decision making efforts.
  • Provide senior level correspondence to include Situation Reports, Ghost Emails, Information Papers, Decision Briefs and Analysis.
  • Assist in providing briefings and presentation to General Officer, Senior Executive Service, senior level management of the Joint Staff, Office of the Secretary of Defense (OSD), Headquarters Department of the Army (HQDA), DHA and Congress regarding MST PMO activities, programs and priorities.
  • Serve as a communications interface between senior levels of Government (General Officers and Senior Executive Service) and industry.
  • Advise and assist MST PMO in developing the organization’s annual Strategic Communications Plan.
  • Assist the Government in identifying, developing, and preparing command strategic messaging presentations to various audiences and conduct continuous information gathering to stay abreast of command information as well as specific project, program, and product activities for inclusion in message preparation encompassing ongoing DHA and Army goals and objectives to maximize alignment with higher headquarters goals and messages.
  • Draft and finalize speeches and presentations for the PM, write and edit articles for military/industry publications, update and maintain the MST PMO overview, and prepare material for MST PMO media interactions, such as journalist/reporter biographies and previous publications by the journalist/reporter.
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Qualifications:
  • Education:
    • Bachelor's degree preferred.
  • Clearance:
    • Active Secret Clearance Required.
  • Experience: 
    • DHA Medical Simulation and Training experience preferred.
  • Security & Background Check: 
    • U.S. Citizenship and a successful background investigation are required.
    • Ability to obtain and maintain a government security clearance. 
  • Additional Requirements:
    • Willingness to comply with the government vaccination requirements.
This position is contingent and will begin upon contract award.
 
CICONIX LLC is an Equal Opportunity Employer, including disability/vets. We E-Verify all employees.
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About the Company

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Ciconix