Senior Administrator Compliance Employee Relations

Overview

POSITION TITLE

SENIOR ADMINISTRATOR

WORKING TITLE

Senior Administrator for Compliance-Employee Relations

SCHOOL/DEPARTMENT

Human Resources

LOCATION

Crossroads III, Cary, NC

PAY GRADE

Senior Administrator Band 3

FLSA STATUS

Exempt

REPORTS TO

Senior Director-Employee Relations

SUPERVISES

None

WORK WEEK SCHEDULE

Monday-Friday

WORK HOURS

8:00-5:00 (occasional evenings and weekends)

NUMBER OF MONTHS PER YEAR

12

POSITION PURPOSE:

Ensures compliance with policy and legal requirements for employees. Oversees updates to the personnel handbook and serves as the Human Resources point of contact for personnel policy revisions. Advises employees on the Family Medical Leave Act (FMLA) and complicated leave issues. Conducts training related to personnel policy and legal requirements.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS, AND ABILITIES

• Extensive knowledge of laws relating to employment, including FMLA, the Fair Labor Standards Act (FLSA), Title IX, and the Americans with Disabilities Act (ADA);
• Considerable knowledge of North Carolina public education and/or employment laws, policies, rules, and procedures;
• Considerable knowledge of Microsoft Office specifically Word, Excel, and PowerPoint; Google Apps;
• Familiarity with leave processes for classified, certified, and administrative staff;
• Strong critical thinking and problem-solving skills;
• Strong oral and written communication skills to be able to effectively communicate with a wide variety of people, personalities, and situations;
• Ability to respond quickly to multiple and varied activities, and plan and manage projects within time constraints;
• Ability to maintain the confidentiality of very sensitive matters and information;
• Ability to analyze facts and present recommendations effectively in oral and written form;
• Ability to handle difficult situations firmly, courteously, tactfully, and impartially;
• Ability to work independently without close supervision, but also function as a member of a team;
• Ability to complete complex tasks and minimize errors with attention to detail;
• Ability to establish and maintain effective working relationships with school system staff, staff members of external funding agencies, and the community.

EDUCATION, TRAINING, AND EXPERIENCE

• Bachelor's degree from an accredited college or university in Business, Education, Human Resources Management, or a related field; AND
• Three years of related experience working with human resources, education law, and/or employee-related compliance issues; AND
• Experience in planning and delivering professional development to adult learners.

An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

CERTIFICATION AND LICENSE REQUIREMENTS

• Must hold and maintain a valid motor vehicle operator's license according to the State of NC requirements.

PREFERRED QUALIFICATIONS:

• Three years of experience as a human resources administrator in dealing with policy, legal, and leave issues; OR
• Three years of experience as an attorney or paralegal dealing with education law or employment issues.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Ensures compliance with FMLA, ADA, and other relevant laws, regulations, and policies. Advises human resources administrators and processing technicians, principals, and other departments regarding complex leave issues. Collaborates with employees, supervisors, and the school board attorney, to conduct ADA assessments, determine ADA eligibility, and address compliance with ADA standards. Revises the employee handbook and oversees distribution to employees annually. Oversees online revisions to the employee handbook. Serves as the Title IX Coordinator for Employees to coordinate the school system's response to allegations of sexual harassment and allegations by employees, including explaining processes and supports to complainants, initiating investigations, authorizing, or dismissing complaints when appropriate, maintaining records for any required reporting, overseeing training, and collaborating with the Title IX Coordinator for students. Conducts training related to FMLA, sexual harassment, and other relevant areas of compliance. Monitors legislative and case law updates and Department of Public Instruction (DPI) changes affecting personnel policies to ensure that policies reflect the latest changes; provides updates to administrators and staff regarding policy changes. Interprets state and federal school and employment laws and Wake County Public Schools (WCPSS) policies and procedures to inform employees. Consults with school system attorneys, as needed. Responds to public records requests, subpoenas, and other requests related to personnel files. Complies with federal and state employment laws and regulations and adheres to WCPSS policies and procedures. Attends and participates in Human Resources staff meetings, professional development, WCPSS recruitment events, and other school system functions, as appropriate. Performs other related duties as assigned.

WORKING CONDITIONS:

PHYSICAL ENVIRONMENT

Must be able to use a variety of office equipment such as computers, scanners, and copiers. Must be able to communicate effectively. At times requires the ability to lift, carry, push, pull or otherwise move objects up to ten pounds. The work requires driving automotive equipment. Due to the amount of time spent standing and/or walking, physical requirements are consistent with those for sedentary work.

WORK ENVIRONMENT

Must be able to work in an office and public school environments, and come into direct contact with school system staff, staff members of external funding agencies, and the community.

REVISION DATE: 2/2022

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.