Senior Administrative Coordinator

St. Johns County residents enjoy a healthy quality of life with many perks including one of the top rated public school systems in the State of Florida, miles of beach shoreline, peaceful estuary scenery of the St. Johns River, long established agriculture and equestrian scene, and the nation’s oldest city, historic St. Augustine. In 2019 St. Johns County was ranked the 10th fastest growing county in the United States showcasing that there is truly something for everyone in St. Johns County! 

St. Johns County Division of Animal Control is looking for a dedicated, organized, and experienced Senior Administrative Coordinator to join our team at the St. Johns County Pet Adoption and Holding Center in beautiful St. Augustine, Florida!

This is an exciting opportunity for a professional who enjoys supporting a team, coordinating important administrative functions, and making a meaningful difference in the community.

The Senior Administrative Coordinator will provide direct administrative support to the Deputy Director of Animal Control, coordinate schedules and meetings, prepare reports and presentations, assist with budgeting and purchasing, coordinate vendors and administrative systems, and provide support for division projects and staff.

The ideal candidate will possess St. Johns County’s core values of Dedication, Openness, Adaptability, Visionary, Fiscal Responsibility, Integrity, and Humility to a role that helps keep Animal Control operations efficient and effective.

ESSENTIAL RESPONSIBILITIES

• Provides routine and complex administrative support to the director (may include but is not limited to travel arrangements, scheduling, agenda packets, attending meetings, drafting correspondence, developing presentations and reports).
• Coordinates the administrative function of the Department (may include but is not limited to accounts payable/receivable, budget preparation, procurement bids, vendor change orders).
• Coordinates and oversees support for countywide database systems (may include but is not limited to payroll, human resources employee personnel action changes, PAN, PRIDE, WATS, work orders, mass notification systems).
• Handles inquiries, complaints, and requests; tracks issues and resolutions and provides assistance regarding specific matters within area of expertise in resolving complex inquiries and complaints.
• Coordinates operating function of office (may include but is not limited to inventories, general office management, or equipment).
• Assists department senior leadership with confidential/sensitive materials related to political issues, personnel matters, and/or criminal records or other sensitive issues requiring a high degree of judgement, tact and diplomacy.
• Maintains and interprets current information of department policies and programs.
• Research, reviews, gathers, compiles and maintains detailed and specialized information for reports and department work processes.
• May attend informational meetings with other department heads and county staff.
• May lead or supervise other departmental administrative support staff.
• Maintains full-time presence on the job.
• Performs other duties as assigned.

ESSENTIAL REQUIREMENTS

• High school diploma or equivalent recognized certification.
• Minimum of three years of responsible administrative work experience supporting upper-level senior management.
• A Certified Administrative Professional (CAP) certificate or Certified Professional Secretary (CPS) certificate is preferred.
• Must possess and maintain a valid Florida driver’s license and any other endorsements necessary to legally operate vehicles used while assigned to this position.
• Must possess good interpersonal and communication skills to serve others.
• Must be able to comprehend, speak and write the English language.
• Must be able to operate a computer.

ESSENTIAL SKILLS

• Thorough knowledge of county policies and procedures.
• Thorough knowledge of modern office practices and procedures.
• Knowledge of records management principles.
• Knowledge and proficiency in customer service practices.
• Knowledge of computers and job-related software programs.
• Skill in the analysis of problems and the development and implementation of solutions.
• Skill in the preparation of clear and precise administrative reports.
• Skill in oral and written communication.
• Ability to establish and maintain effective working relations with County employees and officials.
• Ability to coordinate multiple tasks and priorities.

ENVIRONMENTAL DEMANDS

• Working Conditions may include some exposure to environmental changes (e.g., outdoor weather and/or field conditions, warehouses, garages, etc.), extreme noises, odors, heights and/or dust.
• Physical Activity may include sitting, walking, lifting heavy objects up to 25lbs, kneeling, crouching, reaching, or standing.

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St. Johns County Board of County Commissioners is a drug free workplace and equal opportunity employer. All employment actions are taken without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, handicap, disability, marital status, national origin, veteran status, or genetic information.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.

An applicant eligible for Veteran's Preference who believes he or she was not afforded employment preferences in accordance with Florida law may file a complaint requesting an investigation with the Florida department of veterans affairs. Veteran's Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL 33778. A complaint must be filed within 60 calendar days from the date that the notice of hiring decision is received by the applicant or within three calendar months of the date of the application is filed within the employer if no notice is given. If no notice is given, it is the responsibility of the preferred applicant to contact the employer to determine if the position has been filled.