Senior Administrative Coordinator

Title: Sr Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Student Affairs

SubDivision-Department: UNT-Student Engagement

Department: UNT-UNT TRIO-160570

Job Location: Denton

Salary: $47,232.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The TRIO Programs department at the University of North Texas implements federal outreach and student service grant programs designed to support students from disadvantaged backgrounds navigate the academic pipeline. TRIO programs support students who identify as low-income, first-generation college students, and individuals with disabilities navigate the academic process toward higher education beginning in middle school.

Position Overview

This position is responsible for providing administrative support to a fast-paced department by way of office management, budget oversight and reconciliation, and payroll processes. The Senior Administrative Coordinator is responsible for all administrative functions of the office and provides support to 5 TRIO grants. This position reports to the Executive Director of Orientation and Transition Programs.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

* Exceptional communication and interpersonal skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.
* Supervisory skills.

Preferred Qualifications

Required License/Registration/Certifications

Job Duties

• Manages clerical operations of the department, and supports a department with 16 full-time staff members, graduate assistants, and student employees -
• Provides backup to the front desk staff when necessary by answering incoming phone calls, emails, and greeting visitors to the department 
• Provides an accurate ledger of fiscal matters for multiple grant and discretionary accounts including accurate tracking of participant costs for all department spending 
• Prepares budget reports monthly and as requested by the program directors or Executive Director 
• Facilitates the processing of all goods and service contracts with purchasing and legal departments 
• Processes purchase orders, IDT’s, and travel documents for department staff 
• Responsible for departmental inventory of supplies and equipment and completes annual asset reports 
• Serves as the department contact with IT as it relates to software needs and approval, equipment management, and overall IT compliance 
• Oversees human resources processes and procedures (including payroll, new hire onboarding, and timekeeping) for the department
• Analyzes and makes recommendations for office operational needs, including equipment, workflow and materials 
• Provides interpretations of policies and procedures related to travel, employment, and purchasing for departmental staff 
• Serves as the office liaison with financial aid to complete annual work study agreements and process departmental scholarships 
• Supports all programs and initiatives originating out of the department 

Physical Requirements

Communicating with others to exchange information.
Lifting and Moving objects up to 20 pounds.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

M-F 8-5; some evenings and weekends

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.