Senior Administrative Assistant - Real Estate Services

Senior Administrative Assistant - Real Estate Services

Salary

$16.43 - $21.77 Hourly

Location

18500 Murdock Circle Port Charlotte 33948, FL

Job Type

Full-time

Job Number

2026-00254

Department

BAS - REAL ESTATE SERVICES

Opening Date

07/22/2026

Closing Date

8/5/2026 11:59 PM Eastern

FLSA

Non-Exempt

Bargaining Unit

NB

• Description
• Benefits
• Questions

How You Can Help Us Make a Difference

Charlotte County Real Estate Services division is seeking an organized and customer-focused Senior Administrative Assistant to provide administrative and clerical support to the department leadership and staff. This role serves as a key point of contact for employees, residents, and outside agencies while helping ensure the efficient day-to-day operations of the department.

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Key Responsibilities

• Provide administrative support to department leadership and staff.
• Answer phones, greet visitors, and respond to customer inquiries.
• Prepare correspondence, reports, agendas, and meeting materials.
• Maintain calendars, schedules, files, databases, and records.
• Assist with budgeting, purchasing, payroll, timekeeping, and other administrative processes.
• Process payments, purchase requests, and departmental records.
• Coordinate meetings, travel, office supplies, and vendor communications.
• Deliver exceptional customer service and resolve routine questions and concerns.

Education & Credentials That Power This Role

Education and Experience:

An equivalent combination of relevant training, education and experience:

• High school diploma or equivalent
• Three (3) years of experience in clerical or administrative work, preferably in an office setting

Licenses and/or Certificates: N/A

Your Purpose & Day-To-Day Journey

• Knowledge of departmental policies, plans, and procedures.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other job-related computer programs and software applications.
• Knowledge of modern governmental office practices, procedures, equipment, and standard clerical/administrative support techniques.
• Strong organization and time-management skills.
• Analytical and research skills.
• Skill in effective communication, both orally and in writing.
• Skill in prioritizing and organizing work.
• Skill in the use of office equipment such as a computer, multi-line telephone system, scanner, fax machine, and copier.
• Ability to deal with multiple tasks simultaneously.
• Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor.
• Ability to exercise judgment and discretion in applying and interpreting department rules, regulations, policies, and procedures.
• Ability to make recommendations and to use resourcefulness and tact in solving new problems.
• Ability to ascertain priorities and meet deadlines and objectives.
• Ability to type/perform data entry proficiently.
• Ability to maintain accurate records and reports.
• Ability to provide internal/external guidance and customer assistance via all forms of communication.
• Ability to use computers for data entry, word processing, and/or accounting purposes.
• Ability to author reports, business correspondence, and procedure manuals.
• Ability to establish and maintain effective working relationships with managers, service providers, other employees, and the general public.

Extra Details You Should Know

PHYSICAL DEMANDS

Walking, sitting, hearing, seeing up close, talking, standing, finger movement, repetitive motions. Dependent upon position assignment, may frequently lift up to 25 pounds and occasionally up to 50 pounds.

WORK ENVIRONMENT

Work is performed in a relatively safe, and secure work environment.

RISK/SAFETY CONDITIONS

The position requires no exposure or risk related to physical and/or mental health and safety.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Charlotte County is an Affirmative Action/ADA/Veterans' Preference and Equal Opportunity Employer. Women, Minorities, and Persons with Disabilities are Encouraged to Apply.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES:

All County employees are required to work before, during, or after an emergency as needed. This may include temporarily being assigned to work and performing duties outside of the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

Charlotte County is an Affirmative Action, ADA and Equal Opportunity Employer. Women, minorities, and persons with disabilities are encouraged to apply. As a veterans preference employer, certain service members and veterans, and the spouses and family members of such service members and veterans, who claim and meet eligibility requirements of veterans' preference, receive preference and priority in employment and are encouraged to apply. In addition, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements.

All positions with Charlotte County may be subject to drug testing in accordance with the Drug-Free Workplace Program and/or County policy.

Charlotte County Board of County Commissioners offers a comprehensive benefits package to regular full-time employees.

Charlotte County Benefits & Total Rewards

01

Are you willing to obtain a Florida Notary Public commission if selected for this position?

• Yes
• No
• I currently hold a valid Florida Notary Public commission.

Required Question

Employer Charlotte, County of (FL)

Address 18500 Murdock Circle

Room 130

Port Charlotte, Florida, 33948

Phone 941-743-1260

Website https://www.CharlotteCountyFL.gov