Senior Administrative Assistant Bilingual English/Spanish

We are seeking an exceptionally reliable, career-minded Senior Administrative Assistant to provide direct, daily support to our Owner on-site at our office. This role requires absolute punctuality, dependability, and an eagerness to deeply learn our business operations. As the Owner's dedicated anchor, you will manage schedules, handle client communications, and assist with sales-side workflow logging.
Please note: We are seeking a dedicated, long-term administrative professional who is passionate about executive support and office operations. This is not a stepping stone to an accounting or finance track; we want someone who takes pride in mastering and growing within this critical administrative role.

On-site Executive Support: Provide dedicated, daily administrative and operational support to the Owner on-site from 8:00 AM to 5:00 PM, Monday through Friday.
QuickBooks (Sales-Side Only): Process customer invoices, log sales transactions, and track sales-related data within QuickBooks (no bookkeeping or corporate accounting required).
Dedicated Calendar & Gatekeeping: Manage the Owner’s complex professional schedule, filtering internal and external requests, prioritizing meetings, and protecting their time.
Executive Communication: Serve as the front-line point of contact for clients, key stakeholders, and team leaders; review and draft emails, correspondence, and announcements. 
 

Continuous Learning & Process Mastery: Actively learn our internal sales workflows and the Owner's preferences to independently handle recurring administrative tasks.
Travel & Event Logistics: Coordinate end-to-end logistics for the Owner's travel, external meetings, client dinners, and executive schedules.