Senior Admin Specialist

Job Responsibilities

Job Responsibilities

• Serving as the liaison between executives and internal/external partners
• Lead, mentor, and provide direction to a team of office assistants, fostering a collaborative and productive work environment.
• Partner with other departments across the organization to support operational alignment and achieve overarching business goals.
• Manage relationships with external vendors and service providers (e.g., office supplies, contractors) to ensure quality and cost-effectiveness.
• Oversee cross-functional administrative projects, ensuring timely completion, within budget and according to organizational goals.
• Provide scheduling, calendar management, and travel arrangement assistance for key executives or leadership.
• Assist in reviewing and maintaining basic vendor agreements and contracts within the scope of office operations. Draft, revise, and implement office policies to enhance workplace efficiency and compliance.
• Direct and optimize daily office operations, including supplies management, office space allocation, compliance adherence, and budget oversight.
• Identify gaps in administrative workflows and implement solutions to drive greater organizational efficiency.
• Plan and coordinate meetings, events, and company initiatives across teams and departments.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Developing, reviewing, and improving administrative systems, policies, and procedures.

Job Requirements

Job Requirements

• Minimum 5+ years of combined experience in project management, executive assistance, administrative operations, or equivalent roles.
• Bachelor's degree in business administration, management, or a related field.
• Proven experience leading and managing a team in a professional setting.
• Experience working with external vendors, managing contracts, or overseeing service agreements.
• Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) and project management tools (e.g., Asana, Trello, or similar).
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
• Ability to plan for and keep track of multiple projects and deadlines.
• Excellent verbal and written communication skills.
• Exceptional leadership and time, task, and resource management skills.
• Strong leadership abilities with a team-focused and solutions-oriented approach.