Secretary, Transportation
Salary
$19.44 - $21.38 Hourly
Location
Fort Dodge, IA
Job Type
Full-Time
Job Number
202200668
Department
Instruction
Division
Economic, Workforce and Continuing Education
Opening Date
10/30/2026
Closing Date
Continuous
FLSA
Non-Exempt
Description Summary
Perform general secretarial responsibilities such as answer the telephone, pre-register students, enter students into the computer registration system, generate letters, prepare mailings, work with program coordinators and maintain student/DOT files.
Examples of Duties
Constant (67-100%)
- Maintain effective and efficient flow of communication and information through a variety of formats.
- Prepare letters, minutes, requisitions, student information, and required reports.
- Pick up and deliver mail twice a day for assigned buildings.
- Review, revise, and edit content for consistency across platforms and publications.
- Generate Department of Transportation reports
Frequent (34-66%)
- Provide information in response to direct inquiries regarding assigned courses and programs.
- Build, edit, review, and maintain course information in College database(s) in cooperation with dean, associate dean, faculty, and staff in the assigned department(s).
- Update promotional displays weekly in assigned buildings.
- Copy and/or scan requisitions for equipment and supplies for the faculty, staff, and programs to keep local archive.
- Deliver printing requests to Copy Center and retrieve completed ones.
- Enter and update course section schedules into the College database(s) and system(s).
- Prepare adjunct faculty folders and related documentation for Division Dean and Associate Dean(s).
- Prepare required items for division and department events and activities.
- Prepare and confirm electronic signatures on letters of understanding to adjunct faculty.
- Schedule school bus in-service, STOP, motorcycle, moped, DUI, Driver Improvement, Drivers ED, and forklift classes.
- Compile course packets for classes and generate DOT testing sheets
Occasional (10-33%)
- Order and maintain stock of office supplies.
- Participate in training opportunities.
- Assist staff with copier and printer.
- May be asked to independently prepare correspondence for staff signature.
- Call for repairs, change toner, and order copier and printer supplies.
- Maintain required information on staff and students in database.
- Maintain current information on bulletin boards in assigned buildings.
- Assist work-study students in completing assigned task(s) if applicable.
- Prepare minutes of meetings for advisory committees, division, and departmental meetings.
- Maintain an accurate list of addresses for current staff members.
- Support Division activities with documents, assistance, and communication.
- Schedule rooms for classes and track NEW STOP completers/certificates.
PERFORMANCE EXPECTATIONS:
- Be able and willing to represent Iowa Central Community College in a positive manner with prospective, former, and current students, clients, suppliers, and the community we serve.
- Must be enthusiastic and energetic individual with the ability to meet and deal effectively and courteously with College personnel and all members of the community.
- Possess excellent computer skills for word processing, spreadsheets, presentations, and database information with Microsoft Office and Google suites.
- Ability or desire to learn the operation of new computer software and hardware.
- Ability to use calculator to tabulate time and expense sheets.
- Thorough knowledge of office methods and procedures, telephone techniques, and office equipment.
- Application of correct English usage, spelling, grammar, punctuation and arithmetic.
- Possess the assertiveness to point out problems with proposals and office procedures.
- Ability to type at an acceptable level.
- Ability to work efficiently and accurately in an atmosphere of frequent interruptions.
- Ability to deal positively and effectively with high pressure deadlines.
- Possess a high level of organizational, collaborative, interpersonal, and communication skills.
- Must be able to get along with diverse personalities.
- Ability to assume responsibility, deal effectively with problems, and exercise good judgment when making decisions.
Qualifications
High School Diploma or equivalent, working knowledge of Microsoft Office Programs .
Must be extremely organized, have very good communication skills, and enjoy working with the public in a professional office environment.
Supplemental Information
GENERAL PHYSICAL ACTIVITIES WITH OR WITHOUT A REASONABLE ACCOMMODATION:
Position involves constant (67-100%) close visual work with computer and forms, repetitive motion on the computer keyboard, listening and speaking with clients, staff, students, sitting and/or standing for long periods of time; frequent (34-66%) walking within the office area and between buildings in all seasons, routine physical activity involved with office work (filing, copying, etc.); and occasional (10-33%) lifting up to 30 pounds required for paper boxes and other materials, kneeling, crouching, reaching, pulling, pushing, stooping, and travel by car to other centers or businesses.
The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individual may perform other duties as assigned.
We offer a complete benefits package to full-time employees including medical, dental, retirement (IPERS or TIAA), life insurance (2x base salary up to $300,000), and long-term disability.
Our paid time off package includes holidays (7), vacation (15 days), personal days (16 hours), volunteer leave (8 hours) and sick leave (120) hours. The leaves listed are annual and some of the leave benefits may be prorated based on date of hire.
In addition, we offer several voluntary benefits including: vision, supplemental employee, spouse and children life insurance, flexible spending accounts, and 403b retirement savings.
Employer Iowa Central Community College
Address 1 Triton Circle
Fort Dodge, Iowa, 50501
Website http://iowacentral.edu