Secretary to Director of Custodial

Secretary to Director of Custodial JobID: 1328 Position Type: CustodialDate Posted: 10/20/2026Location: DistrictwideDate Available: 10/20/2026 Closing Date: Open Until Filled Additional Information: Show/HideJob Title: Secretary to Director of Custodial Wage/Hour Status: NonexemptReports to: Director of Custodial Pay Grade: Clerical Pay Grade 5 Dept./School: Custodial Date Revised: 6/10/2025 Primary Purpose:Ensure efficient operation of the Custodial Department and provide clerical services for department staff.Qualifications:Education/Certification:High school diploma or GED Special Knowledge/Skills:Proficient word processing and file maintenance skillsEffective organizational, communication, and interpersonal skillsAbility to use personal computer and software to develop spreadsheets, databases, and do wordprocessingKnowledge of basic accounting principles Experience:One to three years secretarial experience, preferably in public education environmentMajor Responsibilities and Duties:Records, Reports, and CorrespondencePrepare written correspondence, forms, schedules, or reports using personal computer.Prepare materials, meeting agendas, and department communication as requested, using a personal computer.Maintain a daily attendance log and records for department employees.Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.Maintain school calendar of events.Reception and PhonesSchedule meetings and appointments and maintain calendar for director.Assist employees and community. Receive incoming calls, take reliable messages, and route to appropriate staff.FilesMaintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.Update handbooks, policy manuals, and other documents as assigned.Accounting and InventoryPerform routine bookkeeping tasks including simple operations to maintain department budget records.Prepare and process purchase orders.Receive, store, and issue supplies and equipment.Assist with coordination of meetings and activities.Assist with budget preparation.Maintain inventory of fixed assets, equipment, and supplies.OtherSort, distribute, or deliver mail and other documents.Maintain confidentiality.Other duties assigned.Equipment Used:Personal computer, printer, copier, fax machine, and calculator.Working Conditions:Mental Demands/Physical Demands/Environmental Factors:Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions;prolonged use of computer.