Secretary to Deputy Superintendent

Terrell I.S.D. Job Description Terrell Independent School District is an Equal Opportunity Employer No person shall, on the basis of national origin, race, gender, creed, religion, age, or handicap, be excluded from participation in, be denied the benefit of, or subjected to discrimination in employment, or recruitment consideration, or selection for full or part-time professional positions in the Terrell Independent School District. In accordance with Terrell I.S.D. Board Policy DC (LOCAL) the following position is open: Job Title: Secretary to Deputy Superintendent Work Days: 208 Reports to: Deputy Superintendent of Leading and Learning Pay Grade: According to TISD Salary Schedule

Dept./School: Central Administration Start Date: Until Filled

Contact Person: Jasmine Castaneda Human Resources Specialist

___ Primary Purpose: Work under minimum supervision to provide advanced clerical services to the cabinet-level administrator assigned. Provide clerical support to a department head or director and other staff members. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public. Qualifications: Education/Certification: High School diploma or GED Bachelor's degree preferred Special Knowledge/Skills: Knowledge of school district organization, operations, and administrative policies Ability to read and comprehend instructions, correspondence, and memos Ability to make independent decisions regarding planning, organizing, and scheduling Excellent public relations, organization, communication, and interpersonal skills Ability to use software to develop spreadsheets, perform data analysis, and do word processing Ability to multi-task numerous complex administrative activities Proficient skills in keyboarding, data entry, word processing, and file maintenance Ability to prioritize workflow to address the multiple needs of the supervisor or the department Basic math skills Experience: Three years, minimum, of successful secretarial experience in an educational setting

Major Responsibilities and Duties: Clerical Support

1. Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrator assigned and other department staff members.
2. Schedule appointments and maintain the administrator's calendar.
3. Set up meetings, including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.
4. Make travel arrangements, including making hotel reservations and turning in conference registration forms for assigned administrator and other department staff members.
5. Answer incoming calls, take reliable messages, and route to appropriate staff. Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to (cabinet-level administrator) or other administrators. Policy, Reports, and Correspondence
6. Compile pertinent data used to prepare various required state and local reports.
7. Prepare purchase orders and payment authorizations as directed.
8. Compile, maintain, and file all reports, records, and other documents as required. Accounting
9. Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations. 10.Order and maintain inventory of office supplies and program equipment. 11.Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures. Other
10. Receive, sort, and distribute mail and other documents to department staff.
11. Comply with policies established by federal and state laws and regulations, and local board policy.
12. Assist/coordinate district meetings and professional learning activities
13. Maintain confidentiality. Follow district safety protocols and emergency procedures.
14. Maintain friendly customer service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
15. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
16. Maintain a positive and professional tone in all communications (i.e., email, written, and verbal)
17. Perform other duties and accept other responsibilities as assigned Supervisory Responsibilities: None Tools/Equipment Used: Standard office equipment including personal computer and peripherals Mental Demands/Physical Demands/Environmental Factors: Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions, including frequent keyboarding and use of the mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress Daily in-person attendance is an essential function for this position The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Application Procedures District Employees:
18. Complete an internal application online at https://www.applitrack.com/terrellisd/onlineapp/ a. You may attach an updated resume b. You may attach a letter of interest addressing how your background and experience relate to the position's responsibilities and qualifications
19. Other credentials as applicable Outside Applicants:
20. Online Application https://www.applitrack.com/terrellisd/onlineapp a. You may attach a resume and a letter of interest addressing how your background and experience relate to the position's responsibilities and qualifications b. Other credentials as applicable
21. Official transcript(s) will be requested after a recommendation for hire is received Terrell ISD does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Melissa Nichols; Executive Director of Human Resources 700 North Catherine Street Terrell, Texas 75160 Office Number: 972-563-7504 Email: melissa.nichols@terrellisd.org