Secretary, Teacher Incentive Allotment

San Benito Consolidated Independent School District Human Resource Office 240 N. Crockett St. • San Benito, TX 78586 • Phone: (956) 361-6150 • Fax: (956) 361-6291

Job Title: Secretary, Academics Exemption Status: Non-Exempt Reports to: TIA Leads Pay Grade: 05 Works with: District Personnel Days: 226 Dept. /School: Administration Date Revised: 04/28/2026

Primary Purpose: To provide comprehensive administrative and clerical support to the Teacher Incentive Allotment (TIA) Leads, ensuring accurate data management, compliance with Texas Education Agency (TEA) reporting standards and efficient tracking of teacher information as it pertains to the Teacher Incentive Allotment. Prerequisites: High school diploma or GED

Special Knowledge/Skills:

Strong attention to detail and ability to handle confidential, sensitive information. Proficient typing/word processing (minimum of 35 WPM), and file maintenance skills Excellent organizational, communication and interpersonal skills High proficiency in Microsoft Office Suite with a high emphasis in Excel High proficiency in Google Drive applications Ability to use personal computer and software to develop spreadsheets, databases, and word processing Major Responsibilities and Duties:

1. Compile pertinent data as needed when preparing various federal, state, and local reports.

2. Maintain accurate teacher information, including teacher designations, campus assignments and service years.

3. Assist in compiling and validating TIA data files for annual submission to TEA.

4. Monitor designated teacher assignments for accuracy in PEIMS and ensure proper coding.

5. Maintain physical and computerized departmental files.

6. Assist with the preparation of purchase orders, payment authorizations, and the departmental budget.

7. Act as the point of contact for teachers regarding questions on the TIA designation process.

8. Monitor and process personnel time records, including leave requests and reports; compile information and submit to the appropriate staff.

9. Answer incoming calls and handle questions from the public, outside agencies, staff and take reliable messages.

10. Schedule and coordinate TIA program meetings, training workshops, and committee meetings.

11. Receive, sort, and distribute mail and other documents.

12. Provide support for the development and creation of the training materials.

13. Schedule and keep attendance of the trainings.

14. Process and track paperwork related to TIA expenditures, travel or training materials.

15. Order and maintain inventory of office supplies and program equipment.

16. Maintain confidentiality of information.

17. Other duties assigned.

Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Employee Signature: Date

Administrator Signature: Date