GENERAL DESCRIPTION
The Substitute Secretary provides administrative and clerical support across various schools and departments within the district on an as-needed basis. This position serves as the first point of contact for students, staff, parents, and community members, ensuring efficient office operations and excellent customer service. Responsibilities and assignments may vary depending on the site and department.
RESPONSIBILITIES
General Office Support
- Serve as receptionist by greeting visitors, answering multi-line phones, and directing inquiries appropriately
- Provide accurate information to staff, students, parents, and community members
- Perform general clerical duties including filing, copying, data entry, and correspondence
- Support student registration and records processes as assigned (e.g., enrollment documents, transfers, immunizations)
- Maintain confidentiality of student, staff, and district information at all times
- Utilize district systems including student information systems, word processing, spreadsheets, email, and other office software
- Assist with mail distribution, supply inventory, and basic bookkeeping or cash handling as assigned
- Provide translation support for Spanish-speaking families, when applicable
- Adapt quickly to different office environments, procedures, and expectations
- Perform other duties as assigned to support building or department operations
KNOWLEDGE, SKILLS, AND ABILITIES
- Bilingual (Spanish/English) preferred; may be required for specific assignments
- Strong written and verbal communication skills
- Proficient in Microsoft Office, Google Workspace, and general office technology
- Experience with multi-line phone systems and office equipment
- Ability to work independently and follow oral and written directions
- Strong organizational skills with attention to detail and accuracy
- Ability to manage multiple tasks and frequent interruptions in a fast-paced environment
- Demonstrated professionalism, customer service, and interpersonal skills
- Ability to maintain confidentiality and exercise sound judgment
- Flexible and responsive to changing assignments and work locations
PROFESSIONAL EXPECTATIONS
- Maintain a positive, professional demeanor with all stakeholders
- Demonstrate reliability, punctuality, and consistent attendance
- Work collaboratively with staff and contribute to a supportive work environment
- Follow all district policies, procedures, and building expectations
- Demonstrate adaptability and willingness to learn new systems and processes
PHYSICAL DEMANDS
- Frequent sitting, with periods of walking and standing
- Use of hands for fine motor tasks such as typing and operating office equipment
- Occasional lifting, carrying, pushing, or pulling of light materials
OTHER
- Work assignments may vary daily and may include any school or department within the district
- Additional duties may be assigned by the supervising administrator
Eastmont School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator and Title IX Coordinator, Kayla Brown, 509-884-7169, brownk@eastmont206.org; and Section 504 Coordinator, Spencer Taylor, 509-884-7169, taylors@eastmopnt206.org. 800 Eastmont Avenue, East Wenatchee 98802