Secretary/Senior Payroll Clerk – Grade 8/52 Weeks

Revised 6/17/25 Secretary/Senior Payroll Clerk - Grade 8/52 Weeks LOCATION: Business Office REPORTS TO: Business Office Administrator COMPENSATION: Internal: Current Step on W-WESA Salary Schedule External: $26.92/hour Based on W-WESA Collective Agreement BENEFITS: Medical, Vision & Dental Insurance Michigan Public School Retirement Plan POSTING DATES: Internal: October 12, 2026 - October 20, 2026 by 3:00 P.M. External: October 12, 2026 - Until filled

Wayne-Westland Community Schools is located in the metropolitan Detroit area, between Ann Arbor and Detroit. Our staff provides the very best educational opportunities for approx. 10,000 students from Westland, Wayne, Canton, Livonia, Garden City, Dearbor n Heights, Inkster, and Romulus. The Wayne -Westland Community School district is comprised of ten elementary schools (K-5), three middle schools (6-8), and two high schools (9-12). We also have an early childhood center , an ultra -modern facilit y for care er/technical training, an alternative high school, and a thriving online program.

The dynamic environment throughout the school district illustrates that when a school and community work together, extraordinary results occur. Our school district promotes high expectations for success and provides students with a safe, caring and nurturing environment.

Applicants must pass (or have passed) the District Secretary Skills test to be considered for an interview. To schedule a test appointment, call 734-419-2025.

QUALIFICATIONS REQUIREMENTS: to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned

• Audits and processes payroll for all contract and hourly employees (including supplementary payroll)
• Prepares various forms as needed for retirement data (tdp, final salary affidavits, etc)
• Maintains payroll records and various files (e.g. profiles, K12 attendance, payroll calendar, etc)
• Contacts payroll secretaries and staff regarding payroll processing as required
• Maintains a file on void payroll checks
• Receives and processes all involuntary deductions and sets up deductions
• Place and receive telephone calls and record messages
• Assist other secretarial personnel as required
• Perform general Business Office duties as assigned
• Regular and predictable attendance

EDUCATION AND/OR EXPERIENCE:

• High school diploma or equivalent
• Minimum 3 years experience in accounting/bookkeeping capacity in SMART preferred
• Proficiency in MS Excel required
• Proficiency in SMART preferred
• Computer proficiency in MS Office and Google Workspace preferred

KNOWLEDGE, SKILLS AND ABILITIES:

• Must be eligible to work in the United States
• Must be able to operate office equipment
• Accounting, filing and clerical skills
• Ability to effectively communicate both verbally and written

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is frequently required to remain in a stationary position for long periods of time. The person in this position will be required to move about the inside of the building and will be required to open and close filing cabinets, operate office equipment and computers. This employee may be required to lift, push or pull up to 25 pounds. The person in this position will spend a majority of their time communicating with others and must be able to exchange a nd record accurate information in these situations.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is consistent with a business office environment and is usually low to moderate and frequently busy. This position is required to interact with staff and the public, which requires courtesy and discretion. A professional appearance and telephone manner is essential. The successful candidate will be able to multi-task and be capable of making independent decisions using sound judgment.

TERMS AND CONDITIONS OF EMPLOYMENT: This is a 52 week position and the hourly rate is based on the MEA/WWESA collective bargaining agreement, for a grade 8/52 week assignment. The daily hours are eight hours per day, with two fifteen minute breaks, and a one-half hour unpaid lunch.

EVALUATION: Job performance is evaluated in accordance with district guidelines.

APPLICATION PROCEDURE: Apply on line at http://wwcsd.net or come to the Human Resources Department to access the online application system.

The information contained in this job description is not an exhaustive list of duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned. Job descriptions are not intended as and do not create employment contracts. The Wayne-Westland Community Schools is an Equal Opportunity Employer.