Secretary II/III Adult Programs 001-079-C - Central Office Itinerant (Mason County Career Center)

Secretary II/III Adult Programs 001-079-C - Central Office Itinerant (Mason County Career Center) JobID: 75837 Position Type: Secretarial/Clerical/SecretaryDate Posted: 10/28/2026Location: Central Office Itinerant Closing Date: 11/04/2026County: Mason County Schools Additional Information: Show/HidePOSITION DESCRIPTION FOR THE POSITION OF SECRETARY II,III job #001-979-C(701) REPORTS TO: Director, Career Technology ProgramsDAYS: 261 DaysHOURS/SHIFT: 8 hours (flexible) SALARY: See local salary schedule. EVALUATION: Performance will be evaluated by the immediate supervisor. JOB SUMMARY: The Secretary position requires performance of a variety of complex secretarial, clerical, and financial work in a school or departmental location. Must be willing to work flexible hours as needed for evening programs. Must be willing to work at a second site location as programs expand. PERFORMANCE RESPONSIBILITIES: • Maintains confidentiality, unquestionable integrity.• Provides secretarial, bookkeeping and administrative support.• Serves in a liaison capacity between the building/program and the public.• Establishes and maintains effective relationships with students, staff and community.• Maintains inventory of supplies and equipment.• Deals extensively with staff and community.• Keeps administrator(s) informed of all aspects of building/program requirements.• Ensures that effective office procedures are established and maintained.• Receives, counts and deposits all monies related to adult programs and others as needed.• Verifies and pays all bills related to adult programs and others as needed.• Maintains a computer journal for all funds.• Prepares adult student information cards and reports.• Prepares purchase orders for instructional, office and custodial supplies and verifies the receipts.• Compiles and prepares computer files.• Maintains attendance, payroll and financial reports related to adult programs and others as needed.• Processes mail, handles incoming calls and makes outgoing calls as needed.• Serves as a receptionist and acts as a liaison between school and community.• Types correspondence for the director.• Maintains regular attendance related to adult programs and others as needed.• Maintains a neat and orderly work area.• Ability to work effectively with administrators and other staff personnel.• Experience with the operation of computers and software.• Must have strong communication and interpersonal skills.• Must have ability to learn and utilize new software programs as systems are upgraded, including but not limited to the development and maintenance of database files, spreadsheets and word documents.• Excellent keyboarding skills required with good grammatical spelling and punctuation.• Ability to establish and maintain effective working relationships with staff and the school community.• Ability to speak clearly and concisely both in oral and written communication.• Other duties as assigned. PHYSICAL DEMANDS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee frequently is required to walk, use fingers, tools and/or controls. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift up to 50pounds such as to lift files and paper. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this work environment is usually quiet to loud (40-90 dB) depending on the assignment of the position. The employee continuously interacts with the public, students and staff. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent and his/her designee. Revised September 2024