Secretary

U.S. Department of Veterans Affairs

Grand Junction, CO
5 days ago

$45,409–$72,644 Per Year

Highlights

Examples of specialized experience would typically include but are not limited to receiving visitors and incoming calls resolving problems of both general and specific nature and referring matters to appropriate staff screening incoming correspondence for matters which can be acted on personally and taking necessary action obtaining information required by management from various sources within the VA composing correspondence on own initiative based on a knowledge of supervisors views and desires and taking meeting minutes composing letters endorsements messages office instructions and reports with responsibility for sentence structure grammar and spelling. Examples of specialized experience would typically include but are not limited to receiving and screening visitors and telephone calls escorting and referring callers to proper personnel proofreading completed work for accuracy in spelling grammatical construction and punctuation ensuring that correspondence is properly routed in a timely manner typing into final form a wide variety of written materials and informing and instructing typing and clerical personnel concerning procedures for preparation of correspondence.

Numbers & Facts

Location	Grand Junction, CO
Salary	$45,409–$72,644 Per Year

Description

USAJOBS - Job Announcement

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Secretary

Department of Veterans Affairs Veterans Health Administration VA Western Colorado Health Care System Apply Print Share Save

Summary

This job is open to

Duties

Requirements

How you will be evaluated

Required documents

How to apply

Summary The Secretary for the Chief of Staffs office performs duties to assist the Chief of Staff and in some cases the subordinate staff of the Chief of Staff by performing general office work auxiliary to the work of the organization. The position is the principal clerical or administrative support position operating independently of any other such position in the office.

Learn more about this agency

Overview Help Accepting applications Location 1 vacancy in the following location

Grand Junction CO 1 vacancy

No matching locations found.

Work site options Telework eligible Yes-as determined by the agency policy. Remote job No Relocation expenses reimbursed No

Salary 45409 - 72644 per year

Pay scale & grade GS 6 - 8 Promotion potential 8

Learn more about pay scale and grade

Pay scale and grade determines the salary of the job.

Work schedule Full-time Travel Required Not required Appointment type Permanent Occupations and job series 0318 Secretary Supervisory status No Federal service type This job is in the Competitive Service Represented by a union No Drug test No Security clearance Not Required Position sensitivity and risk Non-sensitive NS Low Risk

Jobs require a background check and some require a security clearance. The type depends on the job.

Background check type Credentialing Suitability Fitness Financial disclosure required No

Some jobs require financial disclosure to identify conflicts of interests.

Announcement number CBSU-13096252-27-CMD Control number 890104800

This job is open to Help Internal to an agency Current federal employees of the hiring agency that posted the job announcement.

Career transition CTAP ICTAP RPL Federal employees whose job agency or department was eliminated and are eligible for priority over other applicants.

Clarification from the agency Open to current permanent Grand Junction VA employees and CTAP only.

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Duties Help Duties include but are not limited to Receives calls and screens visitors and telephone calls i.e. identity purpose of call and relative importance in relation to availability of staff members. Takes messages andor provides information as to availability of the supervisor. Refers matters to appropriate staff on the basis of knowledge of the various organizational components and individual responsibility.

Reviews composes and prepares all correspondence received by the activity for necessary action. Composes correspondence on own initiative based on a knowledge of superiors views.

Types into final form from written material brief instructions andor voice recordings pertaining to intra-agency and public correspondence narrative and tabulated reports travel documents personnel actions etc. using manual electric or automated typing equipment.

Assists supervisors subordinates in the procedural aspects of expediting the work of the office including distributing the workload of clerical help to take care of fluctuating workload.

Takes meeting minutes accurately and captures action items from the meeting.

Provides information within standard office procedure generally pertaining to any of the duty areas herein described and within callers need to know. Authorized to give out administrative and technical knowledge to callers upon determination of their right to receive it.

Reviews documents prepared for signature of or requiring coordination by management for appropriate tone conformance with regulations grammar format and special policies of the activity and completeness of information.

Returns inadequate communications to originator for correction when not in conformance with known policies or when correspondence regulations have not been followed.

Prepares regular and special reports such as but not limited to timeattendance leave and degree of use of filing space etc.

Provides assistance for a variety of problems and inquiries which are received in person telephonically or by referral from other secretaries in the organization.

Responds to requests for information andor develops one-of-a-kind reports covering organizational or technically oriented matters when information is available in office records andor files.

Follows up on projects resulting from conferences to insure that schedules are met and reports progress to managers.

Keeps the superiors informed of important details of the office visitors and various events where failure to recognize significant matters might impair the effective operation of the organization.

Decided whether the importance of business such as to require personal attention of superiors or referral to the appropriate division concerned with specific subject.

Establishes priorities sets up reschedules or refuses appointments accepts or declines invitations to meetings and arranges for representation by a subordinate official. Controls activities schedule and reminds managers of appointments.

Advises and instructs subordinate offices through discussions with author or typist on all phases of correspondence procedures to obtain higher degree of compliance with general activity policies and correspondence regulations.

Processes incoming correspondence and material. Screens correspondence for matters which can be acted on personally and takes necessary action.

Obtains information required by management from various sources within the VA requiring a comprehensive knowledge of the VAs complex organizational structure.

Refers to supervisor those cases which the incumbent is aware supervisor will want to act on personally or be made aware of.

Reply to general inquiries not requiring a specialized knowledge of programs and projects under supervisors control.

Researches regulations applicable to the subject for presentation in one package along with any previous correspondence on the same subject.

Reviews and proofreads outgoing correspondence completed work and other documents for format policy conformance and typographical and grammatical accuracy and ensures that all necessary background material is attached as circumstance requires.

Promotion Potential The selectee may be promoted to the full performance level without further competition when all regulatory qualification and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule Monday-Friday 800am to 430pm

Telework This position may be authorized for telework on an Ad-hoc basis.

Virtual This is not a virtual position.

Position Description PD Secretary PD122170 PD122160 and PD122150

Relocation Recruitment Incentives Not authorized. Critical Skills Incentive CSI Not approved. Permanent Change of Station PCS Not authorized.

Requirements Help Conditions of employment You must be a U.S. Citizen to apply for this job To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

Selective Service Registration is required for males born after 12311959

Physical Requirements The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.

Subject to backgroundsecurity investigation Selected applicants will be required to complete an online onboarding process. Acceptable forms of identification will be required to complete pre-employment requirements httpswww.uscis.govi-9-centralform-i-9-acceptable-documents. Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.

Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel HCPAs a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest we may consideryour performance and conductthe needs and interests of the agencywhether your continued employment would advance organizational goals of the agency or the Government andwhether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

Qualifications To qualify for this position applicants must meet all requirements by the closing date of this announcement 11022026.

Time-In-Grade Requirement Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. For a GS-7 position you must have served 52 weeks at the GS-6. For a GS-8 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the announcement. In this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 VEOA appointment.

You may qualify based on your experience as described below

Specialized Experience GS-6 You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to receiving and screening visitors and telephone calls escorting and referring callers to proper personnel proofreading completed work for accuracy in spelling grammatical construction and punctuation ensuring that correspondence is properly routed in a timely manner typing into final form a wide variety of written materials and informing and instructing typing and clerical personnel concerning procedures for preparation of correspondence.

Specialized Experience GS-7 You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to receiving visitors and incoming calls resolving problems of both general and specific nature and referring matters to appropriate staff screening incoming correspondence for matters which can be acted on personally and taking necessary action obtaining information required by management from various sources within the VA composing correspondence on own initiative based on a knowledge of supervisors views and desires and taking meeting minutes composing letters endorsements messages office instructions and reports with responsibility for sentence structure grammar and spelling.

Specialized Experience GS-8 You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to providing clerical and administrative assistance to the organization receiving all visitors and telephone calls to superiors controlling activities schedule and reminds managers of appointments reviewing correspondence and documents prepared for signature of or requiring coordination by managers for conformance with regulations grammar format and special policies of the installation obtaining information required by management for various sources within the VA composing correspondence on own initiate based on a knowledge of supervisors views and desires and preparing regular and special records such as but not limited to timeattendance leave degree of use of filing space and amount of material present in offices.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at httpswww.opm.govpolicy-data-oversightclassification-qualificationsgeneral-schedule-qualification-standards.

Education

There is no educational substitution at this grade level.

Additional information Under the Fair Chance to Compete Act the Department of Veterans Affairs prohibits requesting an applicants criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process visit Human Resources and AdministrationOperations Security and Preparedness HRAOSP at The Fair Chance Act.

Reasonable Accommodation RA Requests If you believe you have a disability i.e. physical or mental covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position after notification of the adjudication of your request you will receive an email invitation to complete the USA Hire Competency Based Assessments based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

This job opportunity announcement may be used to fill additional vacancies.

The Interagency Career Transition Assistance Plan ICTAP and Career Transition Assistance Plan CTAP provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation a copy of the agency notice your most recent performance rating and your most recent SF-50 noting current position grade level and duty location and be found well-qualified for this vacancy. To be well-qualified applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPMs Career Transition Resources website at httpwww.opm.govpolicy-data-oversightworkforce-restructuringemployee-guide-to-career-transition.

Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Benefits Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits.

Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above.

The assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment.

Your qualifications will be evaluated based on your application materials e.g. resume supporting documents your responses on the application questionnaire and your responses to all assessments required for this position. You will be assessed on the following Competencies for this position Accountability Attention to Detail Customer Service Decision Making Flexibility Integrity Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork

Your experience must be fully documented on your resume and must include job title duties month and year startend dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. IN DESCRIBING YOUR EXPERIENCE PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications andor experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

Experience refers to paid and unpaid experience including volunteer work done through National Service programs e.g. Peace Corps AmeriCorps and other organizations e.g. professional philanthropic religions spiritual community student social. Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement nor does it guarantee further consideration for additional positions.

Benefits Help

Required documents Required Documents Help

To apply for this position you must provide a complete Application Package which includes Resume SF-50 Notification of Personnel Action

The following documents are accepted and may be required if applicable to your eligibility andor qualifications for this position. Please make sure you have included other documents required for your application such as a copy of your transcript if using education to qualify SF-50s currentformer Federal employees documentation to support Veterans Preference claims or ICTAPCTAP documentation for displaced Federal employees. You will not be contacted for additional information.

Cover Letter DD-214 Statement of Service Disability Letter Schedule A Disability Letter VA License Other 1 PCS Orders Performance Appraisal Professional Certification Resume Separation Notice RIF SF-15 SF-50 Notification of Personnel Action Transcript SF-50 Notification of Personnel Action if applicable for Time in Grade andor Eligibility

Most recent SF-50 if you are a current or former Federal employee- For current Federal employees the SF-50 must be effective the first pay period of the current year or later. AND An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the announcement. In this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade Award 50s do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.

Examples of appropriate Time in Grade SF-50s include Within grade increases at the highest grade held or Promotions with an effective date more than one year from the closing date of this JOA or SF-50s at the highest grade held with an effective date more than one year from the closing date of this JOA.

Veterans Preference When applying for Federal Jobs eligible Veterans should claim preference for 5pt TP 10pt CPCPSXP or for Sole Survivor Preference SSP in the questionnaire. You must provide a legible copy of your DD214s which shows dates and character of service honorable general etc.. If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service character of service honorable general etc. and dates of impending separation. Additionally disabled veterans and others eligible for 10-point preference such as widows or mothers of eligible Veterans must also submit an SF-15 Application for 10 Point Veteran Preference with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans Preference please visit Feds Hire Vets - Veterans - Job Seekers - Veterans Preference.

Veterans and Transitioning Service Members Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA career development services for our existing Veterans and coaching and reintegration support for military service members.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

NOTE Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel HCP. It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who during the influenza season work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include but are not limited to VA hospitals and associated clinics community living centers CLCs community-based outpatient clinics CBOCs domiciliary units Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed clinical and administrative remote and onsite paid and without compensation full- and part-time employees intermittent employees fee basis employees VA contractors researchers volunteers and health professions trainees HPTs who are expected to perform any or all of their work at these facilities.

Placement Policy The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment change to lower grade transfer appointment or reinstatement. Management may use any one or any combination of these methods to fill the position.

If you are relying on your education to meet qualification requirements

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore provide only the attendance andor degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply Help Please read the entire announcement and all the instructions before you begin an application. To apply for this position you must complete the initial online application to include the initial online questionnaire and submission of the required documentation specified in the How to Apply and Required Documents section. The complete application package must be submitted by 1159 PM ET on the closing date of the announcement to receive consideration. To preview the application questionnaire click httpsapply.usastaffing.govViewQuestionnaire13096252. The application process is as follows

To begin click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume andor other supporting documents.

Answer the questions presented in the application and attach all necessary supporting documentation.

Click the Submit Application button prior to 1159 PM ET on the announcement closing date 11022026.

If you are required to complete any USA Hire Assessments you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally in USAJOBS you can click Track this application to return to your assessment completion notice.

Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials.

Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended.

Set aside at least 3 hours to take the USA Hire Assessments however most applicants complete the assessments in less time. If you need to stop the assessments and continue later you can re-use your unique assessment link. NOTE Your responses to the USA Hire Assessments will be reused for one year in most cases from the date you complete an assessment. If future applications you submit require completion of the same assessments your responses will be automatically reused.

Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at httpssupport-usahire.opm.govhcen-us.

To update your application including supporting documentation During the announcement open period return to your USAJOBS account find your application record and click Edit my application. This option will no longer be available once the announcement has closed.

To view the announcement status or your application status httpshelp.usajobs.govhow-to. Your application status page is where you can view your application status USA Hire assessment completion status and review your notifications sent by the hiring agency regarding your application.

Beginning September 27 2025 Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge skills abilities and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed.

Resumes must be legible so they can be reviewed for eligibility minimum qualifications and other position requirements listed in the job announcement.

Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF JPG JPEG PNG RTF TXT PDF ODT or Word DOC or DOCX. We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato if available. Other widely available options are Calibri Helvetica Arial Verdana Open San Source Sans Pro Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started.

Helpful Hints for Creating a Two-Page Resume Prioritize most relevant and recent experience Use concise results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder

Additional guidance on this new requirement and resume building tools can be found at httpshelp.usajobs.govfaqapplicationdocumentsresumepage-limit

Agency contact information VISN 19 HR Contact Center Phone 719-227-4600 Email V19USAJOBSVA.GOV Address VA Western Colorado Health Care System 2121 North Avenue Grand Junction CO 81501 US

Next steps Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages including all required assessments and documents and the vacancy announcement closes we will review applications to ensure qualification and eligibility requirements are met. After the review is complete a referral certificates is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

If you are referred for consideration you may be asked to submit additional job related information which may include but not limited to responses to the knowledge skills and abilities completion of a work sample andor contact for an interview. Your resume andor supporting documentation will be verified. If initial application submission is updated and resubmitted with a new resume only the most current resume will be reviewed for consideration. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate e.g. on resume or during interview or hiring process gain additional knowledge regarding a candidates abilities and assist a hiring manager with making a final selection for a position.

Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries

Equal Employment Opportunity EEO Policy

Financial suitability

New employee probationary period

Privacy Act

Reasonable accommodation policy

Selective Service

Signature and false statements

Social security number request

Required Documents Help

To apply for this position you must provide a complete Application Package which includes Resume SF-50 Notification of Personnel Action

Most recent SF-50 if you are a current or former Federal employee- For current Federal employees the SF-50 must be effective the first pay period of the current year or later. AND

An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the announcement. In this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade Award 50s do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.