Secretary - Edgewood Early Childhood Center

RECOMMENDED BY: Early Childhood Center Director

REPORTS TO: Early Childhood Center Director

EVALUATED BY: Early Childhood Center Director

SCHEDULE: 190 days (Changes may be made as necessary.)

SUMMARY:

The Early Childhood Center Secretary provides administrative and clerical support to the daycare, preschool, staff, students, families, and administration while maintaining accurate records, confidentiality, and efficient daily office operations.

EDUCATION/LICENSE/EXPERIENCE REQUIREMENTS:

• High school diploma or general education degree (GED)
• Possess strong leadership, communication, and organizational skills
• Possess excellent secretarial skills.
• Such additional qualifications as the Board or the State of Indiana shall require

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties as assigned.

• Supervise, manage and train office staff and aides using various equipment.
• Serve as the personal secretary to principal and assistant principal.
• Schedule and maintain the building calendar.
• Assist with attendance clerk duties.
• Makes and receives telephone calls, takes messages, and routes calls.
• Greet and direct all parents, sales representatives, fundraisers and visitors to various offices.
• Maintain student data records.
• Maintain staff records.
• Manage student billing plans and payments.
• Maintain absolute confidentiality regarding information which ONLY she/he and the building administrators know.
• Complete requisitions for all supplies from department chairpersons plus supplies for all offices. Maintain departmental budgets. Maintain inventory.
• Assist in processing and distributing outgoing and incoming mail.
• Prepare fire/tornado/lockdown drill reports.
• Process work orders.
• Maintain school website.
• Assist principal in preparing Facility Use Forms, including calculating fees.
• Assist administrators in preparing for school registration for enrollment in March and ongoing throughout the year.
• Typing letters, labels, fliers and all other requests made by teachers and administrators.
• Prepare for publication the student handbook.
• Maintain daily absence/substitute teacher log through Veritime
• Prepare time cards of non-certified employees and substitutes for the principals signature.
• Coordinate fundraisers/school pictures.
• Complete DOE-CP reports.
• Collect money for fundraisers or other appropriate school activities and follow proper internal controls
• Maintains a high degree of confidentiality.
• Maintains professional appearance and behavior while on duty.
• Ensures own regular and prompt attendance.
• Effectively completes regular and other job performance criteria as assigned.
• Promotes good public relations for the school district and community.
• Remains free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the Corporation.
• Performs such other tasks and assumes such other duties and responsibilities as the Principal may assign.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of people.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:

Ability to pass a typing test at 55 words per minute. Ability to operate a personal computer and related software. Ability to get along with other people. Patience in dealing with parents and small children. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee occasionally lifts and/or pushes up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, and depth perception.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate to loud.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.