Job Title: Secretary Wage/Hour Status: Non-Exempt
Reports to: Director/Sr. Director Pay Grade: PG5
Dept./School: CCMR/Multilingual Date Revised: 09/2025
Primary Purpose:
Ensure the efficient operation of CCMR/CTE/MIL office and to serve as Chief Secretary to the Chief of
CCMR & Information Systems by providing effective and efficient clerical services.
Qualifications:
Education/Certification:
High school diploma or GED equivalent and
Sixty (60) hours of college credit or Two ( 2 ) years or more of advanced secretarial experience
with extensive contact with the general public
Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable
fee (approximately $50.00) paid by the candidate.
Special Knowledge/Skills:
Proficient keyboarding, word processing, and file maintenance skills
Knowledge of school district organization, operations, and administrative policies
Excellent organization, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word
processing TxEIS or district student and financial management system knowledge and experience
Handle confidential information and frequent contact with all levels of district personnel, outside
agencies, and the general public
Experience:
Prior experience in executive office of public-school district or another entity
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Prepare correspondence, forms, reports, etc., for the Chief of CCMR.
- Compile pertinent data as needed when preparing various state and local reports.
- Greet visitors and respond to routine inquiries from staff and public; refer appropriate inquiries or
situations to the Chief of CCMR/CTE/MIL.
- Answer incoming calls and handle questions from the public, outside agencies, staff, etc.
- Maintain a calendar and schedule of appointments for Chief of CCMR/CTE/MIL.
- Monitor and process personnel time records including leave requests and reports, compile
information and submit to central office.
- Maintain physical and computerized files.
Budget
- Monitor budget for the Chief of CCMR/CTE/MIL.
- Prepare and process budget requisitions.
- Prepare regular budget reports for Chief of CCMR/CTE/MIL.
Other
- Make travel arrangements for the department as needed, including making hotel reservations and
completing conference registration forms.
- Schedule meetings and prepare meeting locations.
- Review and distribute mail.
- Maintain confidentiality of information.
- Attendance at work is an essential job function.
- Perform other duties as assigned.
Supervisory Responsibilities:
None.
Equipment Used:
Personal computer, printer, copier, and fax machine.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals.
Posture: Frequent sitting and standing; occasional bending/stooping, pushing, /pulling, and twisting.
Motion: Repetitive hand motions; prolonged use of computer; continual walking, standing, stooping,
kneeling, bending, and twisting.
Lifting: 10-25 pounds frequently, 25-40 pounds occasionally, more than 45 pounds infrequently with
assistance; Pushing/Pulling 10-35 pounds sporadically.
Environment: Occasional prolonged and irregular hours. Work indoors in varying climate conditions.
Mental Demands: Work with frequent interruptions and maintain emotional control under stress.
Edgewood Independent School District does not discriminate against any employee or applicant for
employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender
identity), age, national origin, disability, military status, genetic information, or on any other basis
prohibited by law.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not
an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Approved by Date
Reviewed by Date