Secretary

Job Brief:

We are looking for a secretary with fantastic clerical and organizational skills. The job‘s main responsibilities include maintaining professional correspondence, making presentations for guests, and preparing documents efficiently.

Responsibilities:

• Collaborate with relevant parties regarding scheduled meetings and new appointments.
• Compiling lists of names and addresses that are useful to the organisation, including those of appropriate officials or officers of voluntary organisations.
• Compose letters and emails.
• Revise, compile, and proofread drafts of reports and documents.
• On a daily basis, keep records and file documents.
• Design, implement and maintain filing systems, both electronic and paper.
• Execute accurate analysis and research when needed.
• Professionally receive guests and clients who visit the office.
• Make presentations on behalf of management to guests.
• Review outgoing correspondence for grammar, correctness and completeness, and ensure that appropriate material is attached.
• Upholding the legal requirements of governing documents, charity law, company law etc (where relevant).
• Reporting the activities of the organisation and future programmes to members, the press and the public (unless there is an Information or Publicity Officer).
• Craft and organize information, and create reference tools for easy access.
• Assure effective and efficient administrative assistance and information.
• Maintain and operate office equipment.
• Update and manage calendars.
• Make travel arrangements.

Requirements:

• Degree in Business
• 3+ years in a secretarial role
• Methodical thinker and thorough understanding of secretarial principles
• Detail-oriented and phenomenal organizational skills
• Proficient in Microsoft Office
• Ability to type at least 40 words per minute
• Negotiation skills and attention to detail are important
• Skilled communicator both verbally and in writing
• Ability to type at least 40 words per minute
• Proficient in proofreading, spelling, grammar punctuation and math