| Location | TX |
Secretary,
Educational
Job
Description
JOB
TITLE:
Secretary,
Educational
DATE
REVISED:
September
16,
2024
REPORTS
TO:
Campus
Principal
DEPARTMENT/CAMPUS:
Assigned
Campus
PAY
GRADE/DUTY
DAYS:
CP3,
185/195
FLSA:
Non-Exempt
JOB
PURPOSE
SUMMARY:
This
position
supports
the
daily
operations
of
the
school
by
providing
clerical
and
reception
support,
assisting
in
various
administrative
tasks,
and
ensuring
a
welcoming
and
efficient
front
office
environment.
KEY
FUNCTIONS,
ESSENTIAL
DUTIES,
AND
RESPONSIBILITIES:
Administrative
Support:
1.
Assist
in
designing
layouts
for
forms,
reports,
and
other
projects.
2.
Proofread
and
edit
documents
for
accuracy.
3.
Organize
and
manage
both
short-
and
long-term
projects
from
the
campus
administration.
4.
Proficiently
use
office
software
for
reports,
documents,
and
forms
creation.
5.
Coordinate
meetings,
parent-teacher
conferences,
and
special
school
events
like
Open
House
or
graduation
ceremonies.
6.
Assist
with
maintaining
student
records,
files,
and
correspondence.
7.
Complete
special
projects
as
assigned
by
the
campus
administration.
Reception
Duties:
1.
Serve
as
the
front-line
receptionist,
greeting
visitors,
parents,
and
students,
and
answering
telephone
calls.
2.
Manage
visitor
check-ins
according
to
district
protocols.
3.
Direct
visitors
and
manage
inquiries
efficiently
and
courteously.
4.
Provide
conflict
resolution
support
in
sensitive
situations
with
parents,
students,
or
staff.
Compliance:
1.
Perform
all
tasks
in
compliance
with
district
policies,
state,
and
federal
regulations.
2.
Maintain
up-to-date
knowledge
of
relevant
laws
and
guidelines,
including
the
Texas
Education
Code
and
TEA
regulations.
3.
Participate
in
audits
and
assist
in
the
preparation
for
audits,
as
assigned.
4.
Monitor
work
activity
for
variances,
reporting
any
compliance
concerns
to
the
appropriate
personnel.
General:
1.
Consistently
demonstrates
support
towards
the
District's
Shared
Vision,
Mission,
and
Promise2Purpose.
2.
Assists
campus
leadership
in
the
compilation
of
miscellaneous
confidential
reports
and
other
related
tasks.
1
Secretary,
Educational
Job
Description
3.
Attends
departmental,
District,
and
organizational
meetings,
as
required.
4.
Consistently
displays
integrity,
responsibility,
accountability,
teamwork,
and
ethics.
5.
Performs
assigned
job
duties
and
responsibilities
in
accordance
with
established
performance
expectations
and
District
policies,
procedures,
protocols,
and
standard
practices.
6.
Use
district
technology
tools,
such
as
Microsoft
Office,
tools,
and
student
information
systems,
to
ensure
accuracy
and
efficiency.
7.
Maintains
relevant
and
up-to-date
job
knowledge
by
participating
in
continuous
education
initiatives.
MINIMUM
EDUCATION,
EXPERIENCE
&
CREDENTIAL
REQUIREMENTS
High
School
Diploma
or
GED
required.
Experience
in
an
educational
setting
is
preferred.
CORE
KNOWLEDGE,
SKILLS
&
ABILITIES:
Customer
Service:
Displays
approachability
and
concern
for
providing
a
positive,
welcoming
environment
for
all
visitors.
Organization:
Efficiently
manages
multiple
tasks
while
meeting
deadlines
and
maintaining
office
functionality.
Communication:
Communicates
clearly
and
professionally,
both
verbally
and
in
writing,
while
maintaining
confidentiality.
Attention
to
Detail:
Demonstrates
a
high
level
of
accuracy
in
all
clerical
and
administrative
tasks.
PHYSICAL
REQUIREMENTS
&
WORKING
CONDITIONS:
This
position
requires
frequent
sitting,
standing,
and
walking
in
an
office
environment.
The
role
involves
operating
office
equipment
such
as
computers
and
telephones,
and
may
require
lifting
or
carrying
materials
weighing
up
to
15
lbs.
The
work
environment
is
primarily
indoors
in
a
climate-controlled
setting.
This
position
requires
maintaining
emotional
control
under
stress..
EMPLOYEE
ACKNOWLEDGEMENT:
My
signature
below
acknowledges
that
I
have
received
and
read
my
job
description,
and
that
I
understand
the
scope,
essential
job
duties,
knowledge,
skills,
and
abilities,
and
working
environment
that
apply
to
my
job.
I
further
acknowledge
that
I
can
safely
and
effectively
perform
the
essential
job
duties
with
or
without
reasonable
accommodation,
and
in
accordance
with
the
policies,
procedures,
expectations,
and
standards
of
the
District.
Employee
Printed
Name:
_____
Employee
ID
Number:
_____
Employee
Signature:
_____
Date:
___
2