| Location | Stony Brook, NY |
C-05
BOE:
5/20/19
TITLE:
SECRETARY
QUALIFICATIONS:
High
School
Diploma
Excellent
Communications
and
Human
Relations
Skills
Technology
Skills
Analytical
and
Computational
Skills
JOB
GOALS:
To
assist
in
the
smooth
and
efficient
operation
of
an
office,
so
that
it
can
play
an
effective
part
in
the
education
process.
REPORTS
TO:
ADMINISTRATOR
SUPERVISOR
BUILDING
PRINCIPAL
PERFORMANCE
RESPONSIBILITIES:
In
order
to
fulfill
his/her
professional
responsibilities,
the
SECRETARY
shall:
A.
Office
Practices
and
Procedures
Maintain
properly
identified,
organized,
and
up-to-date
files
and
records.
Prepare
reports
that
are
accurate,
understandable,
and
complete.
Prepare
office
correspondences.
Operate
office
equipment.
Demonstrate
a
command
of
business
English.
Type
letters,
reports,
and
other
forms
of
communication.
Maintain
a
schedule
of
appointments.
Demonstrate
proficiency
in
district
technology.
Use
computer
software
to
prepare
materials,
as
requested.
Assist
with
visitor
management
on
a
daily
basis.
Have
a
full
understanding
of
how
to
operate
and
activate
the
emergency
notification
system.
B.
Work
Output/Adaptability
Handle
workload
efficiently.
Meet
work
deadlines
set
by
supervisor.
Adapt
effectively
to
changes
or
interruptions
in
work
routine.
Display
a
willingness
to
help
out
when
a
co-worker
is
absent.
Effectively
handle
several
assignments
at
the
same
time.
C.
Problem
Solving/Decision
Making
Ask
for
help
when
encountering
problems
beyond
one's
scope.
Respond
appropriately
to
emergency
situations.
Exercise
discretion
and
maintain
confidentiality.
Inform
supervisor
of
anticipated
problems
that
may
need
immediate
attention.
Analyze
and
present
alternatives
clearly.
Prioritize
own
work
flow.
D.
Initiative
Handle
routine
matters
effectively
without
involving
the
supervisor.
Follow
through
on
an
assignment
to
its
completion.
Seek
out
required
information
for
doing
the
job
rather
than
waiting
for
it.
Seek
out
additional
work
when
own
job
demands
are
low.
Suggest
and/or
develop
new
and
improved
methods
to
do
the
job.
Keep
the
office
efficiently
organized.
Demonstrate
initiative
for
in-service
on
current
and
new
job
procedures.
E.
Job
Relations/Attitude
Effectively
handle
sensitive
situations
involving
school
community
or
public.
Deal
with
district
personnel
in
a
courteous
and
professional
manner.
Deal
with
community
members
in
a
courteous
and
professional
manner.
Accept
constructive
criticism
in
a
spirit
of
professional
growth.
Help
to
create
a
positive
climate
within
the
office.
Display
professional
attitudes
such
as
accountability,
trustworthiness,
loyalty
and
a
willingness
to
assist
co-workers.
F.
Communications
Answer
phones
and
in
a
courteous
and
friendly
manner.
Demonstrate
proper
telephone
etiquette.
Accurately
record
and
relay
telephone
messages.
Use
proper
grammar.
Execute
the
supervisor's
instructions
completely
and
efficiently.
Performs
miscellaneous
job-related
duties
as
assigned
by
Supervisor.
Personnel
Committee
Review:
05/06/19
Board
Approval:
05/20/19