Secretarial Position High School Principal Administrative Assistant (52 Weeks)

Job Description:

Terms: 52 Week / Grade 4, 7:00 am - 3:30 pm

Salary Range: $66,781.08 - $73,154.72

Financial & Payroll Management

• Budget Oversight & Reconciliation:

• Manages departmental budgets and perform regular financial reconciliations to ensure fiscal accuracy.

• Assists Principal in the preparation of school budget recommendations, compiles and collates data and related information.

• Oversees or performs recording of all school financial transactions, and cash management of available funds.

• Monitors operating budget for Windsor High School.

• Payroll Administration: Process and oversee staff payroll, including the coordination of bi-annual stipend disbursements.

• Bookkeeping: Serve as the primary bookkeeper for WHS, maintaining precise financial records and documentation for student activity accounts.

Administrative Operations & Scheduling

• Administrative Coordination:

• Organize and maintain an efficient and effective office that handles a variety of tasks for administration, faculty, students and parents of the school.

• Performs lead office administrative work in all functional areas of school operations

• Advises the Principal on any developments or problems within the district coming to attention and requiring the awareness or action.

• Follows up on activities which come about as a result of meetings

• Informs the Principal in an efficient manner of telephone calls; records telephone messages accurately; screens calls to obtain pertinent information from caller and handles callers inquiries within the scope of authority

• Screens correspondence and communications requiring Principals personal attention and prepares replies.

• Calendar Coordination:

• Maintains the Principals schedule and office calendar.

• Coordinates regular administrative team meetings.

• Manage and synchronize comprehensive administrative calendars.

• Meeting Coordination: Facilitate administrative meetings by scheduling, preparing materials and tracking attendance.

• Interview Scheduling: Coordinate and manage the logistics for candidate interviews and recruitment efforts.

Staff & Human Resources Support

• Personnel Management:

• Handles all posting requirements for vacancies

• Performs a variety of basic liaison functions with staff, parents, students and public officials; explain policies/procedures, answer various questions, coordinate services/assistance and handle special requests or problems routing to staff members as appropriate

• Workflow Automation: Utilize Informed K12 and Frontline (or similar digital platforms) to streamline administrative workflows and digital forms.

Student Services & Compliance

• Disciplinary Records: Manage the administrative documentation and processing related to student expulsions.

And any other request of the Principal as she deems fit.

Requirements: Qualifications, Knowledge, Skills, and Abilities:

• Education: High school diploma required; associate degree or relevant coursework preferred.
• Experience: Minimum of 5 years of secretarial or administrative support, ideally in a public school setting.
• Technical Skills: Proficiency in Google Workspace, Student Information Systems (e.g., PowerSchool), Financial Management System (e.g. Munis) and MS Office (e.g. Word, Excel).
• Interpersonal Skills: Professional phone etiquette, clear written communication, and patience when interacting with adolescents and parents
• License or Certificate: A Connecticut Motor Vehicle Operators license.
• A working knowledge of school administration and related policies, procedures and applicable state and/or federal education laws is required.
• Must be able to acquire a working knowledge of Board of Education policies, procedures and educational philosophy.
• A working knowledge of government accounting practices is advantageous.
• A strong working knowledge of modern office practices, procedures and equipment is required.
• Must have executive secretary skills, including word processing and data entry. The level of independence in performing work is high, and must be a self-starter with motivation to be part of a team operation.
• Must be able to utilize the school districts email system.